Job Description

Job Information
Job Title: Executive Assistant
Job Requisition ID: 80755
Ministry: Education and Childcare
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: March 30, 2026
Classification: Executive Support 2
Salary: ​$2,292.24 to $3,068.91 bi-weekly ($59,827 - $80,098/year)

Alberta Education and Childcare supports students, parents, teachers and administrators from Early Childhood Services (ECS) through Grade 12. What we have heard from Albertans will help us as we move forward in developing our future direction—to ensure students can meet the challenges and embrace the opportunities of the 21st century.

To learn more about the Ministry of Education & Childcare, please visit: https://www.alberta.ca/education-and-childcare

Role Responsibilities

The Executive Assistant supports and leads Divisional-planning activities and facilitates the smooth running of the Assistant Deputy Minister’s (ADM) Office. As the first point of contact to the ADM’s office, you will represent the office when communicating with staff from other executive offices as well as internal and external stakeholders. You are responsible for coordinating and assisting with information workflow and providing secretarial support. You will work with a great deal of independence within current legislative requirements (e.g. the Early Learning and Child Care Act), administrative policies and procedures, including the mandate of the department’s business plan as it relates to the ADM’s Office.

Your main responsibilities will include:

• Managing administrative operations within an executive office. This support will ensure effective and efficient operation of the office, including coordinating information flow and schedules to ensure issues are addressed in a timely manner.
• Initiate, assign, monitor and track action request responses ensuring due dates are met.
• Review correspondence for accuracy, grammar and proper formatting.
• Act as a liaison to ensure accurate and timely information is provided to the executive office.
• Manage business deliverables within changing timelines and with the ability to adapt, prioritize and coordinate those activities.
• Build and maintain strong supportive relationships with internal GoA stakeholders and external contacts.
• Records management.
• Support the assigned area with general administrative functions such as Access to Information requests and human resource management issues.

To be successful in an Executive Support role, you will be required to demonstrate:

• A high-level of independent action and thought.
• Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders.
• Public relations skills – professionalism, relationship building and diplomacy.
• The ability to multitask and organize conflicting priorities with competing deadlines.
• Political acumen: you have a solid understanding on how to navigate complex situations in large-scale organizations including skills in conflict resolution and collaborative negotiation.
• Sound judgment and initiative.
• Excellent organizational skills and a keen eye for detail.
• Experience in identifying and setting priorities.
• Excellent coordination, planning, and prioritization skills to ensure critical operational tasks are completed efficiently and accurately.
• Troubleshooting skills that will enable you to solve issues as they arise.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

Agility – You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.

Drive for Results – You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.

Develop Self and Others – You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Build Collaborative Environments – You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.

Develop Networks – You have the ability to proactively build networks, connect with and build trust in relationships with stakeholders and colleagues.

Systems Thinking – You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process.

Creative Problem Solving – You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

• High School Diploma supplemented with four years of related experience. Previous experience providing support to C-suite executives in a large/complex organization is required.

Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

Assets:

• Experience with overall coordination of calendars and scheduling of senior executives.
• Experience with Systems Applications and Products (SAP) systems or other Enterprise Resource Planning (ERP) systems (e.g., Success Factors / 1GX, Oracle, etc.).
• Experience preparing travel arrangements.
• Experience with Microsoft Office Suite; Word (editing and formatting), Outlook (scheduling meetings), Power Point (presentation development), Excel (data entry).
• Experience with records management.
• Experience managing Access to Information (ATI) requests.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

There is one full time permanent position working 36.25 hours per week, Monday to Friday.

A cover letter is required. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.

Work location is Edmonton.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer:

• Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) (https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( https://canalliance.org/en/default.html).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact PSC.FTA@gov.ab.ca