Job Description

Job Location: Codman Square Health Center - Dorchester, MA 02124
Position Type: Full Time
Salary Range: $25.50 - $40.00 Hourly

Job Shift: Day
Job Category: Admin - ClericalExecutive Management
- Schedule executive meetings and oversee meeting room schedule
- Handle all calls for appointments with CEO, inform CEO of requests and schedule as CEO requests
- Act as a liaison to internal and external groups
- Maintain office supplies and equipment, tickler files, and files for Executive Office
- Draft, pick up, route and handle correspondence as agreed with CEO (letters, memos, newsletters, flyers and reports)
- Prepare and disseminate Board meeting and Senior Management meeting minutes and follow-up procedures
- Ensure executive office mandatory training compliance and documentation
Staff Newsletter
- Produce and distribute the internal staff newsletter
Handle Events and Meetings
- Elicit information from CEO and other participants on the particulars of meeting and needs and coordinate satisfying those needs
- Assist others with arrangements for events in which CEO will participate as needed
- Schedule meetings for executive office as requested
- Handle any invoices or other billings for the executive office functions
- Assist Chief of Staff as meeting planner with external visiting groups
Other related duties
- Organize farewell events for departing staff as requested
- Complete forms to nominate community and/or health center personnel for awards as appropriate or requested
- Assist Board members with related community activities
- Work with Chief of Staff to administer donated funds
- Other duties and/or other locations as assigned

Qualifications

Qualifications and Skills:
- High school graduate with formal training in business or secretarial support.
-  An associate or bachelor’s degree or equivalent experience preferred.
- Required skills include word processing, proficiency with excel spreadsheets, access database a plus, strong written and ability to use specialized software for scheduling, attendance management, and reporting and electronic document review.
- Excellent analytical and problem-solving skills with attention to detail.
- Ability to maintain confidentiality.
- Ability to work with regulatory personnel and program directors.
- Proficient with Microsoft office with advanced knowledge of Excel and PowerPoint.
Physical Requirements
• Must be able to stand or sit for prolonged periods (50% of the time) ·
• Must be able to lift 10-25 pounds and load onto shelves.
• Visual acuity sufficient for frequent reading and computer use.