Job Description

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Thinking about a change? Join EllisDon!

We recognize that the construction industry is changing at a rapid pace, and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in, and our latest Impact report.

You as an Executive Assistant will:

• Provide support by composing and editing a variety of documents, including, but not limited to, highly confidential correspondence, contracts, proposals, invoices, filing, and coding expense reports
• Support the VPs in a professional manner as required, providing appropriate responses and delivering messages, when necessary, as well as coordinate with other internal business units
• Coordinate VPs’ schedule, including arranging travel and preparing itineraries.
• Manage expense reports, managing calendars, including arranging travel details and preparing itineraries,
• Assist with meeting preparation by confirming locations, attendance and advance documentation, including details of invitations, catering, locations, distribution of event information and gifts or handouts, updating guest lists annually
• Coordinate and execute external and internal event planning

Is this the right role for you?

• You have 3 - 5 years’ experience in supporting senior leaders within a corporate environment
• You are proficient in Microsoft Word, Excel and PowerPoint as well as technologically confident
• You are an expert in SharePoint and Microsoft platform, overall very tech savvy
• You are experienced with event planning and coordination
• You have a strong ability to quickly develop working relationships with a broad range of individuals both internally and externally at all levels within an organization
• You display a high standard of professionalism and confidentiality in handling sensitive information both internally as well as externally
• Experience with contract administration and and coordination is an asset

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual

Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.