Job Description

About the Opportunity
This is an opportunity for an intelligent and diligent Executive Assistant to work alongside a top agent at Brown Harris Stevens. Our client is seeking a highly
organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must.
Responsibilities:

• Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as the team lead.
• Provide administrative support, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments.
• Assist in the preparation and organization of meetings and client reports.
• Prepare and edit documents as required, such as REBNY Financial Statement, board package, vendor quotes, etc.
• Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze.
• Collaborate with various teams members to facilitate cross-functional communication and deal flow.
• Provide end of day update to team lead with high level information of deal status and what is still outstanding for the day.
• Handle confidential and sensitive information with discretion.
• Occasionally travel to various Manhattan locations as needed.

Requirements:

• 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate.
• Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions.
• Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze).
• Strong organizational and time management skills.
• Proven problem-solving skills and excellent verbal/written communication skills.
• Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively.
• Proactive work attitude.
• New York Real Estate License.

Benefits
● Competitive base salary ($90,000 - $100,000) + performance bonus tied to business growth
● Employer-subsidized healthcare
● 401(k)
● Pre-tax commuter benefits
● PTO including:
○ 6 paid holidays, 15 days paid vacation, 7 days paid sick leave