Job Description
Job Title:
Executive Assistant
Location:
Nairobi
Job Summary
We are seeking a highly organized, proactive, and professional Executive Assistant to the Group CEO to provide high-level administrative, strategic, and operational support. The role requires an individual who can manage complex schedules, prepare executive presentations, coordinate communication across multiple business units, and handle confidential information with discretion. The ideal candidate should have experience supporting senior leadership at a group or multi-entity organizational level.
Key Responsibilities
1. Executive Support
• Provide comprehensive administrative support to the Group CEO, including calendar management, scheduling meetings, and coordinating appointments.
• Manage the CEO’s daily agenda, ensuring efficient prioritization of tasks and commitments.
• Prepare briefing notes, reports, and documents for meetings, presentations, and executive engagements.
2. Communication & Coordination
• Act as a liaison between the Group CEO and internal departments, subsidiaries, and external stakeholders.
• Draft and manage professional correspondence, emails, and official communication on behalf of the CEO.
• Coordinate executive meetings, board meetings, and leadership sessions.
3. Presentation & Reporting
• Prepare high-quality PowerPoint presentations, reports, and dashboards for executive meetings and board presentations.
• Consolidate reports from different business units and prepare summaries for the CEO’s review.
• Assist in preparing strategic documents and management presentations.
4. Meeting & Event Coordination
• Organize executive meetings, including preparation of agendas, documentation, and follow-up action points.
• Take minutes during meetings and track the implementation of agreed action items.
• Coordinate internal and external events involving the CEO.
5. Confidential & Administrative Duties
• Handle sensitive and confidential information with professionalism and discretion.
• Manage travel arrangements, accommodation, and itineraries for the CEO.
• Maintain organized records, files, and executive documentation.
Requirements
Qualifications & Requirements
• Bachelor’s Degree in Business Administration, Communications, or a related field.
•
3–5 years of experience supporting senior executives in a similar role.
•
Experience working within a group or multi-company environment is highly preferred.
• Strong presentation and PowerPoint skills with the ability to create executive-level reports and presentations.
• Excellent written and verbal communication skills.
• High level of professionalism, confidentiality, and attention to detail.
• Strong organizational, multitasking, and time management skills.
Key Competencies
• Executive presence and professionalism
• Strong presentation and reporting skills
• Strategic thinking and problem-solving ability
• High level of discretion and integrity
• Ability to work in a fast-paced executive environment
• Strong coordination and stakeholder management skills
