Job Description

Position Overview

We are seeking a highly organized, professional, and proactive Executive Assistant to provide dedicated support to the Chief Executive Officer. This is a high-level executive support role responsible for managing schedules, coordinating travel, supporting executive priorities, and ensuring operational efficiency.

The ideal candidate is a trusted professional who thrives in a fast-paced environment and can handle sensitive information with discretion and professionalism.

Key Responsibilities

Manage and coordinate the CEO’s calendar, meetings, and scheduling.

Coordinate logistics for internal and external meetings.

Draft and respond to communications on behalf of the CEO as appropriate.

Ensure timely follow-up on executive priorities and action items.

Coordinate all business travel arrangements and prepare travel itineraries.

Prepare and submit CEO expense reports and review executive expense submissions.

Coordinate executive-related events, including client dinners and business functions.

Assist with event logistics and coordination.

Support internal coordination between leadership team members.

Track deliverables and ensure follow-through on executive priorities.

Coordinate personal travel and select personal appointments as needed.

Qualifications

Minimum 5 years of experience supporting a CEO or senior executive.

Proven ability to manage executive schedules and priorities.

Experience handling confidential and sensitive information.

Exceptional organizational skills and attention to detail.

Strong written and verbal communication skills.

Ability to prioritize and manage multiple responsibilities.

Professional demeanor and executive presence.

Proactive mindset with strong problem-solving ability.

Technical Skills

Microsoft Outlook and Teams.

Monday.com or a similar project management platform.

Expense management platforms such as Expensify.

Travel booking platforms.

Presentation tools (preferred).

Position Characteristics

Full-time position.

Dedicated support to the CEO.

High level of confidentiality and trust.

Professional, fast-paced environment.

Opportunity to work closely with executive leadership.