Job Description

Job Location: PCH-IL - MILWAUKEE, WI 53202
Job Shift: AM - 1st Executive Assistant
Shift: AM
Location: Ovation Communities —  Chai Point
Ovation Communities is seeking an Executive Assistant who will provide high-level administrative, organizational, and operational support to the Administrator of Chai Point. This role requires strong attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced senior living environment.
Key Responsibilities:
- Provide direct administrative support to the Administrator and other Chai Point personnel, including calendar management, meeting coordination, reminders and correspondence.
- Prepare agendas, take meeting minutes, and distribute follow-up items for leadership, committee, and departmental meetings.
- Draft, edit, and proofread professional correspondence, memos, reports, and internal communications.
- Maintain organized electronic and paper filing systems, ensuring confidentiality and compliance with regulatory standards.
- Serve as a point of contact for internal and external stakeholders on behalf of the Administrator.
- Assist with coordination of leadership meetings, Town Hall, Resident Council, Food Committee, Memorial Service, Lunch & Learns, Holocaust Survivors Seder, Israel Independence Day Observation, and other events & committees as needed.
Learn More:
For a full list of benefits and perks, please visit our careers page.

QualificationsEducation: High School diploma or equivalent.  Associates degree or higher education (preferred).

Experience: Minimum of 2–3 years of administrative support experience with experience in a senior living setting (preferred).
Other: Proficiency in Microsoft Office (Outlook, Word, Excel) and ability to learn new systems.
Exceptional organizational skills and the ability to balance multiple projects.
High level of professionalism, discretion, and confidentiality.
Excellent written and oral communication English language skills and phone etiquette.