Job Description

It is crucial that high-preforming executive teams have a stabilizing partner. We’re seeking an Executive Assistant who brings strategic insight, operational excellence, and tenacity to a dynamic environment. This role is ideal for someone who anticipates needs, works efficiently, and is willing to learn as the organization evolves. If you excel at building structure, driving clarity, and supporting leaders in high-impact work, this position offers the opportunity to make a meaningful contribution at the highest levels of the organization.

The Executive Assistant serves as a strategic partner to the Chief Operating Officer, enabling the focus on forward-looking initiatives. This role blends organizational mastery with sound judgment, requiring someone who can navigate competing priorities with efficiency, discretion, and a proactive mindset. A willingness to learn and adapt is essential, as the environment is fast-paced and continually evolving.

For this position, we offer a hybrid work model of our Sioux Center, Iowa office that provides flexibility while maintaining strong collaboration and connection across the team. While certain responsibilities may require an on-site presence for meetings, events, or executive support needs, this role is designed to balance in-office engagement with remote work. Candidates who thrive in a flexible environment and can operate efficiently and independently will be well-suited to this structure.

RESPONSIBILITIES

Executive & Strategic Support

• Act as a trusted, strategic partner to executive leaders, ensuring day-to-day operations run smoothly and efficiently.
• Proactively manage complex calendars, prioritize meetings, and coordinate schedules across internal teams and external stakeholders.
• Prepare and refine correspondence, presentations, briefing materials, and reports with accuracy and professionalism.
• Track priorities, goals, and deliverables to ensure alignment with strategic initiatives.
• Anticipate needs, streamline workflows, and create space for executives to focus on high-level decision-making.
• Handle sensitive and confidential information with sound judgment and discretion.
• Bring tenacity and follow-through to ensure commitments are met and work moves forward.

Meeting Coordination & Follow-Up

• Coordinate internal and external meetings, including 1:1s, leadership sessions, and board meetings.
• Prepare agendas, materials, and summaries; attend meetings to capture notes, action items, and follow-ups.
• Ensure timely execution of meeting outcomes and deliverables with efficiency and accountability.

Travel & Event Support

• Arrange occasional domestic and international travel, including flights, accommodations, and itineraries.
• Support logistics for executive offsites and select team events.
• Communication & Correspondence
• Facilitate efficient communication between executives, staff, and external partners.
• Route incoming communications with professionalism and confidentiality.
• Coordinate content and updates with global teams and communication leads.

Reporting & Operational Efficiency

• Assist in compiling regular reports (e.g., AchieveIt, 5-15s) and executive dashboards.
• Partner with leadership on ad-hoc projects that enhance organizational effectiveness.
• Apply tenacity and a willingness to learn when tackling new tools, systems, or reporting processes.

QUALIFICATIONS

3+ years of experience supporting senior executives in a fast-paced, global environment OR equivalent experience in project management or working in a cross-functional environment.

Exceptional organizational and time management skills with meticulous attention to detail.

Proven ability to handle confidential information with discretion and professionalism.

Strong written and verbal communication skills.

A proactive, resourceful problem-solver who anticipates needs, works efficiently, and demonstrates tenacity in seeing tasks through.

Must demonstrate strong technological proficiency, including the ability to quickly learn, navigate, and apply new digital tools, systems, and software.

Trans Ova Genetics, a member of the URUS Group, provides industry-leading reproductive technologies and expertise to cattle breeders through a unique professional services team that works closely with clients to understand their breeding goals and ultimately help clients advance and extend superior genetics. Trans Ova Genetics understands the process that will help multiply a herd’s genetic success. Reproductive technologies such as embryo transfer, in-vitro fertilization (IVF), sexed-semen, genetic preservation, and cloning are considered the reproductive “tools” available for breeders looking to achieve specific breeding and reproductive goals. Internationally recognized as a source of superior animal husbandry and reproductive expertise, Trans Ova Genetics offers an integrated system of regional centers, satellite stations, and on-farm application of reproductive technologies.

Trans Ova's headquarters are in Sioux Center, Iowa, but we have many offices and satellite centers across the country. On-going research and applied science allow Trans Ova Genetics to develop and implement new technologies to help move the science of bovine genetic improvement forward. Trans Ova is dedicated to meeting the requirements of their customers and to continual improvement.

TOG has deep roots in the industry through its origin within the URUS family of companies. As a holding company with cooperative and private ownership, URUS is a family of businesses at the heart of the dairy and beef industry – Alta Genetics, GENEX, Genetics Australia, Leachman Cattle, Jetstream, PEAK, SCCL, Trans Ova Genetics and VAS. Each organization has its unique identity, products, and services. These companies work globally to provide cutting-edge dairy and beef genetics, customized reproductive services to maximize conceptions, dairy management information to take producers to the frontline of progressive dairy farming, and an array of products and services to help bovines reach their full genetic potential. URUS has 9 brands in 17 retail countries and employs nearly 2,800 people globally.