Job Description
Level: Management
Job Location: YMCA of Metropolitan Denver - Denver, CO 80221
Position Type: Full Time
Salary Range: $70,000.00 - $80,000.00 Salary
Job Shift: DayPOSITION SUMMARY
The Executive Assistant to the President & CEO provides high-level executive, administrative, and governance support to the President & CEO and the Board of Directors of the YMCA of Metro Denver. This role serves as a trusted partner to the CEO, enabling effective leadership, sound governance, and organizational alignment with the YMCA’s mission, vision, and strategic priorities.
The Executive Assistant plays a critical role in managing executive priorities, supporting Board operations, and ensuring the smooth functioning of the CEO’s office. The ideal candidate is highly organized, personable, discreet, technologically savvy, and experienced working with nonprofit boards and senior leaders in a fast-paced, mission-driven environment.
THE YMCA AS THE THIRD PLACE
To be the welcoming and transformative place - beyond work and home - where people feel most able to be their true selves; explore their purpose, dreams and goals; achieve health and wellness for their spirit, mind and body; connect with their community and feel a sense of belonging and possibilities like nowhere else.
Key Responsibilities
Executive Support
- Manage the CEO’s calendar with strategic judgment, prioritizing meetings to ensure effective use of executive time
- Coordinate scheduling, logistics, and preparation for internal and external meetings
- Prepare correspondence, reports, presentations, and briefing materials
- Serve as a primary point of contact between the CEO and internal staff, board members, volunteers, donors, and external partners
- Track action items, deadlines, and commitments
- Handle confidential and sensitive information with professionalism and discretion
- Coordinate domestic travel and itineraries as needed
Board of Directors & Governance Support
- Provide administrative and logistical support to the Board of Directors and Board Committees
- Coordinate scheduling, agendas, materials, technology, and logistics for Board and committee meetings
- Prepare, distribute, and archive Board packets and supporting documentation
- Record and maintain accurate meeting minutes, resolutions, and official Board records
- Support Board member onboarding, communications, and ongoing engagement
Maintain Board calendars, rosters, terms, and governance records in alignment with bylaws
LEADERSHIP COMPETENCIES
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- - - - Influence
- - - - Decision Making
- - - - Change Capacity
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- - - - Project Management
- - - - Emotional Intelligence
- - - - Relationships
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- - - - Teamwork
- - - - Financial Management
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WORK ENVIRONMENT & PHYSICAL DEMANDS
- This position is primarily in-person and based at the corporate office
- Occasional evening meetings may be required to support board meetings or organizational events
- Must be able to maintain flexibility and professionalism in a dynamic executive environment
- Physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions
- Regularly use a computer for extended periods of time and be able to communicate using a computer and phone/smart device
- Frequently sit, talk, hear, use arms and hands to reach, feel, and handle objects
- Occasionally lift to 25 pounds
- Specific vision abilities include close vision, distant vision, and ability to focus
- Noise level in the work environment is usually low to moderate
- Occasionally exposed to cold or hot room temperatures
CHILD PROTECTION:
By signing this job description, you agree to abide by the YMCA’s Child Protection Procedures including but not limited to never being alone with a child (including minor staff) and abiding by appropriate physical and verbal interactions, appropriate electronic communication procedures, and the procedures in high-risk areas in our facilities like bathrooms, locker rooms, playgrounds, buses and high-risk activities of diapering, naptime and overnight activities with minor participants and minor staff. You are aware of YMCA reporting responsibilities if you witness abuse between peers and between a child and an adult as well as the reporting procedures if abuse is disclosed to you.
This job description is a summary of this position, and other responsibilities may be assigned as needed. The YMCA of Metro Denver reserves the right to review and modify this position as needed.
Qualifications
Required Qualifications
- High school diploma or equivalent required; associate or bachelor’s degree preferred
- Minimum of 3–5 years of administrative or executive support experience, preferably supporting senior leadership
- Demonstrated experience supporting a nonprofit Board of Directors or governance body
- Strong organizational, time management, and attention to detail skills
- Excellent written and verbal communication skills
- High level of discretion and sound judgment
- Proficiency in Microsoft Office, Teams, Zoom, and related technologies
- Notary Public (State of Colorado) preferred; willingness to obtain notary commission upon hire required.
BENEFITS
- Health and Vision Care
- Dental
- Generous Retirement Contribution Options -Includes company contribution of 10% once eligibility is met
- Paid Time off
- Paid Sick Leave
- Paid Holidays
- Free Membership
- Program Discounts
- Employee Assistance Program
