Job Description

Our client is a leading downstream oil and gas company in Nigeria.

Job Summary
The Executive Assistant to the CEO is responsible for providing comprehensive administrative support to the CEO, and requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities:
• Assist the CEO in analyzing data (Financial, Operations, etc.) and graphically presenting the data
• Researching and conducting data to prepare documents for review and presentation by the CEO.
• Review, manage, and update complex calendars as well as effectively manage work deadlines and schedules for the Office of the CEO, and remains proactive in meeting them.
• Arrange and handle all logistics for Board meetings and events.
• Scheduling meetings, drafting agendas, and preparing presentation materials as instructed by the CEO.
• Assisting with special projects; designing and producing complex documents and reports.
• Recording minutes of meetings, summarizing, and monitoring action points and deadlines
• Work closely with the CEO to keep her well-informed of upcoming commitments and responsibilities, following up appropriately.
• Managing deadlines and ensuring tasks are completed on time.
• Organizing and attending meetings and ensuring the CEO is well prepared for meetings.
• Filing and retrieving corporate records, documents, and reports.
• Provide general support.
• Any other responsibilities as assigned by the CEO.

Requirements

A Bachelor's degree in business administration or a related field is preferred.
Post Graduate Degree (MBA /MSC)
Proven experience as an executive assistant or similar role.
Significant executive support experience, including supporting C-level executives, is highly preferred.
Strong data analytical and presentation skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time management skills.
Strong communication and interpersonal abilities.
Ability to prioritize tasks and manage multiple deadlines.
Discretion and confidentiality in handling sensitive information.
Detail-oriented and proactive approach to problem-solving.

About Alan&Grant

Alan & Grant, is a firm of consultants creating innovative HR & Enterprise Solutions. We focus on enabling performance improvements around our clients’ people, product and project concerns.

We work with different organizations to conceptualize, build and deploy bespoke solutions aimed at improving overall performance and align workforce to long-term corporate objectives ensuring sustained growth and profitability in the process.

Our core competences are in:

HR Advisory Services

Organizational Development (structure, policies, systems audit and development), Outsourcing Management (including people, function and process areas), Employee/HR Analytics, Employee Performance Management Systems, Salary survey and payroll management, Job Evaluation & Design,

Human Capacity Development

Gap Analysis, Competency Assessment & Design, Training Plan Design & Management, Facilitation, Curriculum & Content Development, Graduate Trainee Induction, Learning Academy Design & Development.

Talent Acquisition

Workforce Planning, Talent Sourcing, Executive Recruitment & Selection, Role Outsourcing, Assessment Centre Design & Management.

Enterprise Solutions

Market Research, Product Performance Review, Strategy Development, Quarterly/Yearly Performance Review, Quality Management Systems (ISO Audit, Assessment and Certification Preparation)

Project & Programme Management

Industry

Consulting & Advisory

Company Size

11-50 employees

Headquarters

Lagos, NG

Year Founded

2016

Website

alanandgrant.com

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