Job Description

Job DetailsJob Location: Green Circle Growers Inc - OBERLIN, OH 44074Express Seed Company was founded in 1982 as a full-service brokerage and supply chain manager that imports, processes, and distributes seeds, plugs, cuttings, liners, and more. From vendor to customer, our goal is to provide excellent service, solve problems, and help our customers be more profitable. Express Seed Company works primarily with medium to large-sized greenhouse growers, but also with contract growers, independent garden centers, and landscapers. Express Seed Company employs over 100 people in customer service, vendor relations, marketing, sales, logistics, and finance to serve thousands of customers.
POSITION OVERVIEW:
The Executive Assistant is a self-motivated, critical thinker who enjoys working under many facets of responsibility. The Executive Assistant exercises good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
JOB DUTIES:
•    Provide advanced support reporting directly to the CEO as well as other executives including Express Seed Company (ESC) owner(s), other levels of               management, sales representatives, and ThinkPlants
•    Handle confidential information pertaining, but not limited, to licensing and supplier agreements
•    Schedule and coordinate travel, tradeshows, and other group activities including set up and breakdown of routine meetings
•    Coordinate new Sale Representative onboarding, equipment management, sales training, and troubleshooting
•    Maintain the CEO’s calendar and schedule
•    Assign and set up all new customer accounts as well as daily ongoing maintenance of existing accounts
•    Manage CEO’s monthly expense reports in addition to reviewing, approving, and processing sales expenses
•    Update and maintain the Sales Representative Directory
•    Screen incoming telephone calls, take and deliver accurate messages, respond to requests by gathering and providing information, transfer non-routine           calls to appropriate staff, greet visitors, provide facility coordination, and order office supplies
•    Actively promote and reinforce the culture and values of the organization
•    All other duties as assignedQualificationsQUALIFICATIONS AND EDUCATION REQUIREMENTS:
•    High school diploma or GED or relevant experience
•    3+ years of training or experience in customer service and administrative duties
•    Certified Administrative Professional certification a plus
•    Proficient in multiple technical competencies relevant to the job (i.e. Microsoft Office Suite)
•    Strong time management skills with the ability to handle multiple projects and meet multiple deadlines
•    Must have excellent verbal and written communication skills
•    Able to interact with people of all levels in a confident, professional manner
PHYSICAL ENVIRONMENT & REQUIREMENTS:
•    Climate-controlled office or home office environment
•    Continuously requires vision, hearing, twisting, and talking
•    Frequently requires sitting, standing, fine dexterity, and handling
•    Occasionally requires walking, climbing stairs, lifting (up to 20lbs), carrying, reaching, kneeling, pushing/pulling, bending, and crouching
•    Rarely requires climbing