We are a fast-growing, entrepreneurial healthcare company backed by private investment and based on Long Island. We are seeking a highly capable, proactive Executive Assistant to support our CEO and serve as a trusted partner in managing day-to-day operations. This is a high-impact role for someone who thrives in a dynamic environment and enjoys anticipating needs, solving problems, and enabling executive effectiveness.
This position offers a unique opportunity to evolve into a Chief of Staff–type role as the company continues to scale.
Key Responsibilities
Manage the CEO’s calendar, scheduling, meetings, and daily logistics with precision, discretion, and foresight
Coordinate domestic travel arrangements, itineraries, and related logistics; light travel may be required (approximately twice per year)
Prepare for meetings by organizing agendas, taking detailed notes, tracking action items, and following up to ensure execution
Handle professional correspondence on behalf of the CEO, including emails, documents, and internal communications
Act as a gatekeeper and liaison between the CEO and internal and external stakeholders
Anticipate priorities, think proactively, and adapt quickly in a fast-changing business environment
Support special projects and strategic initiatives, with increasing responsibility over time
Qualifications
6+ years of experience as an Executive Assistant, Senior Administrative Professional, or similar role supporting senior leadership
Bachelor’s degree preferred
Exceptional organizational skills with strong attention to detail and follow-through
Ability to think on one’s feet, manage competing priorities, and remain calm under pressure
Comfort working in a dynamic environment with fluctuating workloads
High level of professionalism, discretion, and judgment when handling confidential information
Strong written and verbal communication skills
Hoxton Circle is a specialist search and recruitment firm that connects top-tier talent with standout opportunities across Accounting & Finance, HR, and Strategic Leadership.
Since 2016, we’ve partnered with private equity firms, PortCos, high-growth ventures, and established enterprises to deliver permanent, interim, and project-based hiring solutions nationwide—with a physical presence in New York, California, Texas, and Florida.
We’re boutique by design and high-touch by nature. Whether it’s a CFO hire, a finance transformation lead, or building out an executive team post-transaction, we work fast—without compromising quality.
Our Executive & Strategic Search practice is a core pillar of what we do.
We support clients with senior-level appointments that drive growth, improve control, and shape culture. From first-time CFOs and CHROs in PE-backed environments to transformation leaders in complex, multi-entity organizations—we help identify leaders who do more than check boxes. They create momentum.
With decades of executive search experience across the team, we bring the insight, instincts, and network it takes to deliver results where others fall short.
We cut through the noise of today’s market with a consultative, insight-driven approach that balances speed, discretion, and rigor. The result? Talent that sticks, performs, and elevates.
Roles we specialize in include:
CFO, Head of Finance, VP Finance, Finance Director, Controller, FP&A Lead, Technical Accounting, Transformation & Systems, HR Leadership, and other senior strategic hires.
At Hoxton Circle, we don’t just recruit—we advise, connect, and elevate. Because great hiring decisions aren’t just operational—they’re transformational.
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