Start date: 1 July 2026
Salary: $110,000 – $120,000 + superannuation
Full‑time role with a flexible hybrid working model
Fixed‑term 10‑month maternity leave cover
About Opteon
Opteon is an international provider of valuations, advisory and specialist property services in the Australian, New Zealand and US markets. Recognised as the largest valuation professional services firm in these regions, we deliver meaningful solutions for our clients across all property types and market sectors. We are experiencing an exciting period of growth and change, positioning the company as one of the most prominent property service providers. Our future growth strategy is for organic growth, diversification, and international expansion.
The Opportunity
We are seeking a highly capable Executive Assistant to provide end‑to‑end executive support to two senior executives during a 10‑month maternity leave period. This role is critical in enabling executive effectiveness through proactive planning, governance support, stakeholder coordination, and high‑quality administration across Board, strategy, finance and corporate matters.
You will work closely with other Executive Assistants and senior stakeholders to ensure seamless coordination, confidentiality, and delivery against key executive priorities.
Key Responsibilities
Proactively manage executive calendars, schedules and meeting logistics
Prepare agendas, coordinate attendance, and ensure timely distribution of pre‑reading and papers
Take accurate minutes, manage actions, and follow up deliverables
Support executive projects and maintain action and project registers
Coordinate Board and shareholder meetings, including Board packs, minutes and action tracking
Support the annual strategy and business planning cycle
Compile and coordinate monthly and quarterly executive reporting
Assist with shareholder communications and executive presentations
Support approval and execution of material contracts (excluding filing)
Liaise with internal and external stakeholders on corporate and governance matters
Arrange domestic and international travel, accommodation and logistics
Manage expense reconciliation and corporate credit cards in line with policy
Act as a key point of contact for Board members, executives and senior leaders
Ensure professional, accurate and confidential correspondence at all times
Build strong working relationships across the executive, finance and corporate teams
Demonstrate a strong safety‑first mindset
Comply with health, safety, wellbeing and cyber security requirements
About you
What we offer
Referral Bonus: Refer people from your network and receive a bonus if they are successfully recruited
Work-Life Balance: Enjoy flexible working arrangements that suit your lifestyle
Novated Leasing Options: Lease a car with our flexible novated leasing program
Our partnership with Medibank means you will be eligible for discounts as an Opteon employee
Onboarding & Training: Company induction and continuous training to ensure your success
Rewards & Recognition: Be acknowledged for your hard work through our Reward & Recognition program, including Annual Awards night, Service recognition and more.
Support When You Need It: Access confidential support anytime through Intellect, our mental health and wellbeing platform
Opteon is committed to cultivating and preserving a culture of inclusion and connectedness, where employees are embraced for their unique qualities and valued for their contributions.
We encourage applications from everyone, including people living with disability, job seekers of all ages, members of the LGBTIQA+ community and people from culturally diverse backgrounds, including First Nations Peoples.
How to apply
If you are interested, please hit the apply button. You will be redirected to the Opteon Careers page to complete your application and upload your résumé.
#LI-hybrid
Opteon is a national provider of independent, market leading valuation and property advisory services.
We have over 80 offices across Australia and New Zealand, 700+ staff members, including over 500 valuers. Our reputation for providing informed and independent advice is backed by local expertise and the strength of our national network of collective resources. Our team covers metropolitan, rural and remote regions across Australia and New Zealand.
Our valuation services are built across eight business units: Commercial, Residential, Government Services, Agribusiness, Plant and Equipment, Advisory, Tax Depreciation and Quantity Surveying.
We partner with financial institutions, government, corporations, industry bodies, not-for-profit organisations and small to medium businesses. We have long standing relationships with a range of service professionals including financial executives, lawyers, accountants, financial planners, property developers, liquidators, trustees, administrators and insurance agents. We also provide advice to residential buyers and sellers, property investors and real estate agents.
Our specialised team can assist with all manner of valuations, from residential mortgages to more complex valuation assignments. These may include acquisition and disposal advice, asset portfolio valuations, rental determinations and advice, capital gains tax, construction progress assessments, facilities management, family law, financial lending and borrowing, financial reporting (incorporating self-managed super funds), forensic valuations, insurance valuations, litigation, pre-purchase advice, private sale consultancy, project marketing and strategic property advice.
When buying or selling a property, reviewing property portfolio profitability, relocating business operations, or renovating existing infrastructure, our specialist team work closely with our clients to help them make informed and strategic business decisions about their property asset.
