Job Description

This is a remote position.

Job Opportunity: Administrative Executive (Salesforce Experience Required)

Location:
Remote

Employment Type:
Full-Time

Salary Ranage
: TBD

About the Role

We are seeking a highly organized and detail-oriented
Administrative Executive
with hands-on experience using
Salesforce CRM
to support our daily business operations. The ideal candidate will be responsible for managing administrative tasks, maintaining accurate records, coordinating with internal teams, and ensuring the efficient management of customer and business data within Salesforce.

This role requires excellent organizational skills, strong communication abilities, and the capability to manage multiple priorities in a fast-paced environment. The successful candidate will play a key role in supporting operational efficiency while maintaining high standards of accuracy and professionalism.

Key ResponsibilitiesAdministrative Support

Provide day-to-day administrative support to management and internal teams.
Prepare, organize, and maintain business documents, reports, and correspondence.
Schedule meetings, manage calendars, and coordinate appointments.
Maintain accurate filing systems and company records.
Experiance with working with Hire management.

Salesforce Administration

Manage and maintain customer and business records within
Salesforce CRM
.
Update leads, contacts, accounts, opportunities, and case records.
Ensure data accuracy, completeness, and integrity within the CRM.
Generate Salesforce reports and dashboards to support business operations.
Assist with data imports, exports, and record management.
Support users with Salesforce-related administrative tasks.

Data Management & Reporting

Prepare operational reports and performance summaries.
Monitor data quality and resolve discrepancies.
Maintain confidential business information with a high level of accuracy.
Assist management with ad hoc reporting and administrative projects.

Coordination & Communication

Coordinate with internal departments to ensure smooth workflow and timely completion of tasks.
Respond professionally to internal and external inquiries.
Support cross-functional teams with documentation, follow-ups, and project coordination.
Track action items and ensure timely completion of assigned tasks.

Process Improvement

Identify opportunities to improve administrative processes and workflow efficiency.
Assist in implementing standardized procedures and best practices.
Support operational initiatives and continuous improvement projects.

QualificationsRequired

Bachelor's degree in Business Administration, Management, or a related field.
2+ years of experience
in an Administrative Executive, Administrative Coordinator, or similar role.
Hands-on experience using Salesforce CRM
.
Excellent proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Strong organizational, multitasking, and time-management skills.
Excellent written and verbal English communication skills.
High attention to detail and strong problem-solving abilities.
Ability to work independently in a remote environment.

Preferred

Experience supporting sales, operations, or customer success teams.
Knowledge of CRM reporting and dashboard creation.
Experience with Google Workspace and project management tools such as Asana, Monday.com, ClickUp, or Trello.
Experience working with U.S.-based companies or international teams.

Key Competencies

Salesforce CRM Administration
Administrative Coordination
Data Management & Reporting
Calendar & Meeting Management
Documentation & Record Keeping
Communication & Interpersonal Skills
Time Management & Organization
Problem Solving & Attention to Detail
Confidentiality & Professionalism

Performance Metrics

Success in this role will be measured by:

Accuracy and completeness of Salesforce data.
Timely completion of administrative tasks.
Quality and accuracy of reports and documentation.
Operational efficiency and process improvements.
Responsiveness to internal stakeholders.
Compliance with company procedures and deadlines.

Why Join Us?

Work remotely with a collaborative and supportive international team.
Gain experience with industry-leading CRM technology.
Opportunities for professional growth and career development.
Dynamic work environment with exposure to cross-functional business operations.
Competitive compensation based on experience and qualifications.

About Teamficient

TeamFicient is a modern remote-staffing and virtual assistant company helping businesses operate smarter, faster, and more efficiently. We provide professionally trained remote talent for admin, customer support, bookkeeping, technical support, and industry-specific workflows, so companies can scale without increasing overhead.

From small businesses to driving schools and healthcare practices, our team becomes your team. Every assistant is carefully vetted, trained, and managed to deliver consistent, high-quality work that keeps your business running smoothly.

As a woman- and minority-owned company based in Chicago, we are committed to empowering global talent, championing diversity, and giving business owners reliable support they can trust. Whether you need one assistant or a full remote team, TeamFicient helps you focus on what matters most: growth.

Our promise is simple:

High-quality remote talent. Clear communication. Zero complexity. Maximum efficiency.

Let’s build your dream team; the efficient way.

Book a Free Consultation Today

Industry

Consulting & Advisory

Company Size

51-200 employees

Headquarters

Chicago, Illinois

Year Founded

2020

Website

teamficient.com

Social Media

Executive Assistance (Sales-Force)

Job Description

About Teamficient