Job Description

Description

About Us: Headquartered in Chicago, Performance Trust Capital Partners, LLC is an investment bank that combines Wall Street scale with the agility of an independent, employee-owned firm. We help financial institutions uncover overlooked opportunities, navigate complexity, and make decisions grounded in insight—not impulse. Our work is focused on long-term impact and relationships built on what matters most: trust and enduring performance.

About the Position: The Executive Administrator & Facilities Coordinator plays a dual-role supporting both executive leadership and the in-office Facilities function. This position is critical to ensuring a seamless, high-functioning workplace experience while maintaining high-quality administrative support for assigned executives. This is a Monday–Friday, in-office role based in the Chicago office, with an anticipated 50/50 time allocation between executive support and Facilities responsibilities. Compensation (salary and bonus) will be split evenly across both functions but reporting line will be to Facilities.

Specifically, this individual will be responsible for the following:

Sales Team/Executive Support (Approx. 50%) This role is intended to be additive across all sales teams.

• Provide administrative support to various sales/executive teams on an as needed basis
• Coordinate internal and external meetings, including logistics, catering, and materials
• Maintain detailed calendars, prioritize meeting requests, and resolve scheduling conflicts
• Process expense reports as requested
• Handle a moderate volume of phone and email communications in a professional and effective manner
• Plan and book business travel arrangements as requested
• Execute general administrative duties including copying, filing, and ad hoc projects

Facilities & Office Operations (Approx. 50%)

• Maintain a strong in-office presence, supporting daily operations of the Chicago office Monday through Friday, may also act as a backup to reception
• Respond as the back up to all Facilities emails and tickets
• Handle incoming and outgoing mail and packages adhering to compliance protocols
• Stock and maintain three office kitchens twice daily to ensure cleanliness, organization, and availability of supplies
• Clean, reset, and prepare conference rooms throughout the day, ensuring readiness for all meetings
• Restock supply rooms daily, maintaining appropriate inventory levels
• Order all kitchen, conference, and office supplies on a weekly basis, managing vendor relationships and cost efficiency
• Support Facilities as a backup for vendors entering the office (cleaning, maintenance, deliveries, etc.), ensuring professionalism and adherence to expectations
• Develop, document, and maintain Standard Operating Procedures (SOPs) for all Facilities-related activities, with an initial focus on the Chicago office and scalability to other locations
• Assist with coordination and execution of in-office events, meetings, and team gatherings
• This role is designed to evolve as office needs grow, with potential to scale Facilities processes across multiple locations

Requirements

We are seeking candidates with the following qualifications:

• Strong problem-solving skills and ability to think proactively
• Self-motivated with the ability to work independently and take initiative
• Excellent prioritization skills with the ability to balance competing demands
• High level of professionalism, discretion, and judgment when handling confidential information
• Strong organizational skills with exceptional attention to detail
• Polished verbal and written communication skills
• Friendly, approachable demeanor with the ability to build strong relationships across teams
• Ability to work effectively under pressure and meet deadlines while maintaining high standards
• Comfortable working in a highly visible, in-office role with a service-oriented mindset
• Demonstrates the firm’s core values of integrity, excellence, teamwork, and results
• Ideal candidate thrives in a dynamic environment and enjoys a mix of administrative and hands-on operational work
• Candidates must be eligible to work permanently in the United States without sponsorship.

Featured Benefits

Health Coverage

• Medical, Dental & Vision Insurance (administered through a national carrier such as Blue Cross Blue Shields )
• Prescription Drug Plans
• Pre-Tax Flexible Spending Account (Health and Dependent Care) (FSA)
• Health Savings Account (HSA)

Time Off & Work-Life Benefits

• Vacation/Personal Days + Holidays
• Financial & Income Protection Benefits
• PT Retirement
• Mission-Driven Employee Stock Ownership Plan
• Voluntary Life Insurance + Long-Term Disability Insurance

Wellness & Everyday Support

• Discounted Fitness Memberships (Free membership for Chicago office)
• Pre-Tax Commuter Benefits – Transit & Parking
• Mental Health support through company provided Employee Assistance Program
• Employee recognition programs (PT Rewards and Annual Awards)

Compensation: The base salary range for this position is $65,000 - 80,000. This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand. This position is also eligible for a bonus component that would be dependent on pre-defined performance factors. All compensation determinations are based on the skills and experience required for the position and commensurate with experience of selected individuals, which may vary above and below the stated amounts.

For Recruitment Agencies: As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list. Unsolicited agency resumes, emails or other channels of outreach will not be reviewed. Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, Performance Trust will not assume responsibility for any placement fees associated with these submissions.