Superlanet is seeking a highly organized, proactive, and resourceful Executive Administrative Manager to provide strategic administrative and operational support to our CEO and CFO. This individual will serve as a trusted partner, helping manage priorities, streamline communication, coordinate key initiatives, and ensure seamless execution across a fast-paced and growing organization.
The ideal candidate is highly professional, detail-oriented, and comfortable supporting both business and personal administrative needs. This role requires exceptional judgment, discretion, and the ability to anticipate needs before they arise. The Executive Business Partner will play a critical role in maximizing the effectiveness and productivity of the executive leadership team.
This is a direct hire opportunity requiring an onsite presence in our San Diego office.
Key Responsibilities
Manage and prioritize complex calendars, meetings, travel arrangements, and scheduling for the CEO and CFO
Act as a strategic partner to executive leadership, helping manage priorities, deadlines, and follow-up actions
Serve as a liaison between executive leadership and internal and external stakeholders, ensuring effective communication and execution
Prepare, edit, and distribute executive communications, presentations, reports, meeting materials, and board-related documentation
Organize leadership meetings, develop agendas, document key decisions, and track action items through completion
Coordinate executive travel, client meetings, leadership off-sites, conferences, and company events
Support strategic initiatives, special projects, business planning activities, and organizational priorities
Assist with internal communications and cross-functional coordination to ensure alignment across teams
Handle highly confidential business information with professionalism, integrity, and discretion
Anticipate executive needs and proactively solve challenges before they impact priorities
Assist with personal administrative responsibilities for the CEO and CFO
Coordinate personal appointments, reservations, travel arrangements, and scheduling needs
Manage time-sensitive personal tasks and logistics with a high degree of confidentiality
Support special requests, errands, and personal projects while maintaining exceptional professionalism and discretion
Balance executive business priorities and personal support responsibilities effectively
Qualifications
3+ years of experience supporting C-level executives, founders, or senior leadership teams
Proven ability to manage complex schedules, competing priorities, and executive-level communications
Exceptional organizational, project management, and multitasking skills
Strong written and verbal communication abilities
High level of professionalism, discretion, and sound judgment when handling sensitive information
Ability to anticipate needs, take initiative, and operate independently with minimal direction
Proficiency with Microsoft Office Suite, Google Workspace, and modern business productivity tools
Valid driver's license, reliable transportation, and willingness to travel locally to support executive and business needs
Ability and willingness to run business and executive-related errands, attend off-site meetings, coordinate logistics, and complete time-sensitive tasks as required
Preferred Qualifications
Experience in healthcare, technology, staffing, consulting, or professional services environments
Familiarity with CRM systems, project management platforms, and collaboration tools
Experience coordinating executive events, board meetings, and strategic planning activities
Additional Requirements
Ability to maintain a flexible schedule when business priorities require additional support
Willingness to travel occasionally for executive meetings, company events, conferences, or special projects
Comfortable working in a highly visible role that requires frequent interaction with executives, clients, and key stakeholders
Ability to exercise discretion and confidentiality in all aspects of the role
