Job Description

Do you enjoy bringing people together through events and strong communication?

Are you the person others rely on to keep operations running seamlessly across teams and priorities?

About our Team:

Elsevier Health applies innovation, facilitates insights, and supports informed decision-making across global healthcare. We provide accessible, evidence-based information to healthcare professionals and students, enabling better patient outcomes and more personalized care experiences.

About the Role:

This Executive Administrative Assistant plays an important role in supporting leadership and strengthening the internal community. You will help coordinate events, manage communications, and support daily operations while enabling collaboration across global teams. This role offers the opportunity to contribute to a well-organized, connected, and inclusive workplace.

Responsibilities:

• Manage and coordinate executive calendars, helping prioritize time effectively and resolve scheduling conflicts.

• Support internal and external meetings by preparing agendas, coordinating logistics, capturing notes, and following up on action items.

• Prepare and format reports, presentations, and communications to a high standard and aligned with brand guidelines.

• Act as a point of contact for internal teams, supporting collaboration and maintaining strong working relationships.

• Assist with onboarding and offboarding activities to support a positive employee experience.

• Work collaboratively with colleagues across different locations, using bilingual communication skills and cultural awareness.

• Supporting our Head of House and Mexico community by being a community enabler, creating and coordinating team activities and events (e.g. Hackdays, social events internal/external) with the help of the social committee.

• Making best use of diverse channels to maximize the effectiveness of our internal communications to prepare and share internal communications.

• Taking ownership of the community budget to ensure the best possible value by using creative thinking and ingenuity.

Requirements:

• Experience using Microsoft Excel and PowerPoint to support administrative or operational tasks.

• Strong organizational and time-management skills, with the ability to manage multiple priorities.

• Clear and professional communication skills, both written and verbal.

• Experience supporting meetings, events, or administrative processes in a professional environment.

• Ability to work independently and as part of a team in a dynamic environment.

• Spanish and English language skills to support collaboration across international teams.

• Flexibility and willingness to travel occasionally, as needed for business activities (10% in a year)

Work in a way that works for you:

We promote a healthy work/life balance across the organization. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

This is a hybrid role. Our teams operate in a flexible hybrid work model, combining in-person collaboration with remote flexibility. You’ll be expected to participate in regular team meetings and engineering rituals in line with your team’s cadence.

Working for you:

We know that your well-being and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Private Medical/Dental Plan

• Savings Fund

• Life Insurance

• Meal/Grocery Voucher

About the business:

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. What you do every day will help advance science and healthcare to advance human progress.

We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

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We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

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