Job Description

St. John Regional Catholic School, located in Frederick, MD is seeking an Executive Assistant This position provides comprehensive administrative support to the Principal and plays a vital role in ensuring the smooth, efficient, and mission-driven operation of the school. This position supports the Principal, administrative team, faculty, staff, families, and visitors while upholding the values and expectations of a Catholic PK–8 school. The Executive Assistant must demonstrate professionalism, discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Essential Functions

• Uphold all Archdiocese of Baltimore (AOB) and school policies while maintaining strict confidentiality.
• Exercise sound judgment in all matters involving students, families, staff, and school operations.
• Demonstrate professionalism in communication and demeanor when serving families, visitors, faculty, and staff.
• Support and model the mission and values of the Catholic Church; participate in liturgies and religious activities.
• Manage calendars, scheduling, substitute coordination, and meeting logistics.
• Support database management and maintain accurate administrative records.
• Prepare agendas, minutes, administrative binders, and handbooks.
• Draft and manage communications, including the weekly Faculty Newsletter.
• Draft and respond to phone calls, emails, letters, and official correspondence.
• Maintain organized filing systems, updated staff lists, and documentation.
• Support purchasing, credit card documentation, and timesheets.
• Manage onboarding, personnel files, reference checks, and staff documentation.
• Uphold confidentiality and support the Catholic mission of the school.
• Assist with school-wide events, professional development days, and administrative projects.
• Use strong judgment, problem-solving skills, and prioritization to support the school community.

Position Qualifications

• Some college coursework preferred; associate or bachelor’s degree is a plus.
• 2–5 years of administrative support experience (school experience preferred).
• Proficiency in Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.
• Excellent customer service skills, organization, and attention to detail.
• Ability to multitask, prioritize responsibilities, and adapt to changing needs.
• Strong problem-solving skills and ability to handle ambiguity.
• Punctuality and reliability required.
• Ability to pass background checks and complete VIRTUS/Shield the Vulnerable training.

Pay Rate: $23.00, Hourly

Benefits:

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/