Job Description

Job Location: Lane College - Jackson, TN 38301
Position Type: Full TimeEducation
Level: High School
Salary Range: $40,000.00 - $45,000.00 Salary
Travel Percentage: None
Job Shift: Day
Job Category: Admin - ClericalPosition:                    EXECUTIVE Administrative Assistant
Department:              Office of the President
Reports To:                President
Classification:           Non-Exempt
Job

Summary: The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff.
Duties/Responsibilities:
- Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Coordinates and schedules travel, meetings, and appointments for the president.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and clients.
- Maintains filing systems as assigned.
- Prepares agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings, upon request.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.

QualificationsRequired Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Education and

Experience:
- High school diploma required, bachelor’s degree in related field preferred.
- Three to five years of experience in an administrative role.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Ability to walk campus or climb stairs when needed.
- Must be able to lift up to 5 pounds 1% of the time.
- Some nights and weekends may be required.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.