Job Description

The Executive Administrative Assistant provides experienced administrative and coordination support to the Vice President of Operations and other project teams. This hybrid role supports plays a key role in ensuring effective communication, meeting coordination and presentation preparation. The role requires a self-directed professional who can work independently with general guidance while maintaining strong collaboration with project leadership.

Requirements

Key Responsibilities

• Demonstrates our core competencies: Action oriented, change champion, customer-focused, developing self & others, and ownership
• Drafts, formats, and distributes project-related emails and communications
• Schedules and coordinates meetings using Outlook and Teams, including managing invitations, attendance, and follow-ups
• Coordinates meeting logistics for virtual, onsite, and offsite meetings
• Creates, updates, and formats PowerPoint presentations for project and leadership meetings
• Maintains organized project documentation and records in SharePoint
• Assists with tracking project deliverables, action items, and due dates
• Follows up with team members to gather status updates as requested

Requirements

• 4+ years of experience as an administrative assistant, project support, or coordination role
• Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, and SharePoint
• Strong organizational and time-management skills with attention to detail
• Demonstrated ability to work independently in a remote environment
• Strong written and verbal communication skills