This is a remote position.

Our client is looking for an
Executive Administrative Assistant
to support two founders in a fast-paced, early-stage environment. This role offers hands-on exposure to community management, recruiting operations, and business development initiatives, playing a key role in keeping daily operations aligned and moving forward. They operate within the startup and community-driven space, having built a strong network and gained traction by connecting professionals and driving collaborative growth over recent years.

This is a high-impact position where organization, proactivity, and ownership are everything. The person in this role will act as a central point of coordination across multiple workflows, ensuring priorities are executed efficiently and nothing falls through the cracks.

Responsibilities

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  Manage founder calendars, including scheduling membership calls, introductions, and internal meetings

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  Coordinate outreach efforts with community members and support engagement initiatives

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  Track member contributions, OKRs, and participation tied to internal programs

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  Plan and execute both virtual and in-person events, including logistics and coordination

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  Oversee onboarding processes by setting up new members across platforms like Slack and internal systems

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  Maintain and optimize internal documentation and workflows in Notion as the main source of truth

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  Coordinate interview scheduling between candidates and clients, adjusting as needed

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  Support sourcing efforts by reviewing candidate pipelines and identifying key selection criteria

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  Assist with outreach messaging, list building, and workflow optimization using AI tools

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  Handle general administrative and operational tasks across recruiting functions

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  Research relevant business development events and assist with attendance planning

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  Coordinate travel logistics and event participation for founders

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  Build and organize target contact lists for outreach campaigns

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  Maintain clean and structured databases for business development efforts

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  Provide ongoing support for ad hoc founder requests and shifting priorities

Requirements

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  Strong organizational skills with exceptional attention to detail

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  Ability to manage multiple priorities independently with minimal supervision

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  Excellent written and verbal communication skills

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  Comfortable working in dynamic, fast-moving environments with evolving priorities

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  Experience using tools such as Notion, Google Workspace, Slack, and AI platforms

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  Proactive mindset with a strong sense of ownership and accountability

Qualifications

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  Previous experience in administrative, operations, or executive support roles

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  Exposure to startup environments, recruiting processes, or community operations is a plus

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  Experience coordinating events or managing logistics is highly valued

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  Ability to think critically and solve problems in ambiguous situations

Benefits