Job Description

Job DetailsJob Location: Green Circle Growers Inc - OBERLIN, OH 44074
Green Circle Growers was founded in 1968 by John van Wingerden. With just a few acres, Green Circle Growers began selling to other companies like variety stores, lumber yards, hardware stores, and grocery stores. Today, Green Circle Growers is still owned and operated by the van Wingerden family and has grown to over 170 acres of indoor growing space. Our state-of-the-art greenhouses offer many different environments to keep up with the demanding mix of products that today’s market expects. We now provide plants to regional and national stores across the United States and Canada. We are able to market and offer broad products to mass merchants, as well as to growers. The retail market expects the full line of annuals in flats, containers, and baskets. The grower line produces pre-finished containers, plugs, and liners.
POSITION OVERVIEW:
The Executive Administrative Assistant provides high-level administrative support to senior executives, ensuring efficient day-to-day operations. This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.
JOB DUTIES:
Provide comprehensive administrative support to executive leadership
Manage complex calendars, scheduling meetings, travel, and appointments
Prepare and edit correspondence, reports, presentations, and agendas
Serve as a primary point of contact between executives and internal/external stakeholders
Coordinate meetings, including logistics, materials, and follow-up actions
Handle confidential and sensitive information with professionalism and discretion
Track deadlines, prioritize tasks, and proactively manage executive workflows
Assist with special projects, research, and executive initiatives
Coordinate executive-level meals and hospitality arrangements, ensuring a high standard of professionalism and service
Process expense reports and maintain accurate records
Support office operations and cross-functional coordination as needed
All other duties as assigned
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
Associate’s or Bachelor’s degree preferred, or equivalent professional experience
3–7+ years of administrative support experience, preferably supporting senior executives
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
Excellent written and verbal communication skills
High level of organizational, time-management, and problem-solving skills
Ability to work independently and manage competing priorities
Professional demeanor with strong interpersonal skills
Strong systems and process orientation with demonstrated analytical thinking and problem-solving skills.
PHYSICAL ENVIRONMENT & REQUIREMENTS:
Climate-controlled office or home office environment
Continuously requires vision, hearing, twisting, and talking
Frequently requires sitting, standing, fine dexterity, and handling
Occasionally requires walking, climbing stairs, lifting (up to 20lbs), carrying, reaching, kneeling, pushing/pulling, bending, and crouching
Rarely requires climbing
Qualifications