Department/Unit:
General Administration
Work Shift:
Day (United States of America)
Salary Range:
$59,066.00 - $88,599.00Executive Admin – Hospital President
The Executive Admin to the Hospital President serves as a strategic partner and trusted liaison, enabling the President to effectively lead hospital operations, drive strategic priorities, and engage internal and external stakeholders. This role provides high-level administrative, operational, and project coordination support in a fast-paced health system environment, ensuring alignment across clinical, operational, and administrative functions.
The Executive Admin anticipates needs, manages competing priorities, and facilitates communication and execution on key initiatives. This position requires a high degree of professionalism, discretion, and the ability to operate independently while supporting enterprise-level objectives.
Essential Functions:
Serve as a key partner to the Hospital President, proactively managing priorities, workflow, and daily operations of the executive office.
Manage a complex, dynamic calendar that reflects operational, clinical, and strategic priorities; anticipate conflicts and ensure optimal use of executive time.
Coordinate executive engagement across hospital leadership, including clinical chiefs, nursing leadership, administrative directors, and system executives.
Prepare high-quality briefing materials, agendas, presentations, and reports for executive meetings, board interactions, and leadership forums.
Attend leadership meetings as requested; capture, synthesize, and track action items to ensure follow-through and accountability.
Act as a central point of coordination for key hospital initiatives, supporting project tracking, deadlines, and communication across departments.
Facilitate communication between the Hospital President and internal/external stakeholders, including physicians, board members, community partners, and regulatory bodies.
Support budget-related administrative activities, including expense reporting and tracking of executive office expenditures.
Coordinate logistics for leadership meetings, site visits, town halls, and external engagements.
Conduct research and compile data to support decision-making, operational reviews, and strategic planning efforts.
Maintain strict confidentiality while handling sensitive organizational, personnel, and strategic information.
Qualifications:
Education:
Bachelor’s degree required
Experience:
Minimum of 5+ years supporting senior executives, preferably at the C-suite or hospital leadership level
Prior experience in a healthcare or hospital environment strongly preferred
Experience supporting complex organizations with multiple stakeholders preferred
Knowledge, Skills, and Abilities:
Strong understanding of hospital operations and healthcare environment preferred
Exceptional organizational and prioritization skills in a high-demand, fast-paced setting
Advanced written and verbal communication skills, including executive-level correspondence
High level of discretion, judgment, and professionalism
Ability to anticipate needs and proactively resolve issues
Strong relationship-building skills across clinical and administrative teams
Proficiency in Microsoft Office Suite and collaboration platforms
Ability to manage multiple priorities with accuracy and attention to detail
Demonstrated ability to support strategic initiatives and project coordination
Thank you for your interest in Albany Med Health System!
Albany Med Health System is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
Albany Medical Center, northeastern New York’s only academic medical center, is one of the Capital Region’s largest private employers with more than 9,000 employees. Albany Medical Center provides the highest level of patient care across disciplines, while receiving regional, national, and international recognition for high standards in patient care, education, and biomedical research.
The 766-bed Albany Medical Center offers access to the latest medical services and technological innovations and includes one of the busiest emergency rooms and trauma centers in New York, a children’s hospital and dedicated pediatric emergency room, intensive care units for adults and children, and organ transplant services. Albany Medical College graduates more than 200 medical doctors each year, as well as PAs, CRNAs, biomedical scientists, and bioethicists. Albany Medical College operates a biomedical research enterprise and the region’s largest physician practice with more than 500 doctors.
Albany Medical Center, along with Albany Medical College, is a partner in the Albany Med Health System, the largest and only regionally governed, not-for-profit health system serving northeastern New York and western New England.
