Job Description

Exams Data Administrator (EXAJ26)

Application Deadline: 1 July 2026

Department: Exams

Employment Type: Permanent - Full Time

Location: St Helens, England

• the Catholic ethos of the College
• the College Equality, Diversity & Inclusion Policy;
• the pursuit of excellence and the highest standards of quality in all aspects of College life;
• their own professional development, in accordance with the needs of the College.

The person appointed would be expected to:

• To support the delivery of the effective administration of all internal and external examinations. The postholder will support full compliance with JCQ and awarding body regulations
• The role combines operational exams administration with responsibility for the delivery of a full administration service for the HE+ Merseyside Consortium Hub

Skills, Knowledge and Expertise

• Ensure all examinations are conducted securely and in full compliance with JCQ regulations and awarding body requirements.
• Contribute to the full annual exams cycle, including:

1. Candidate registrations and entries
2. Timetabling and rooming
3. Invigilation planning and deployment
4. Results release and post-results services

• Liaise with awarding organisations, staff and external agencies to ensure accurate and timely entries.
• Maintain accurate candidate records including UCI allocation and course data.
• Coordinate exam sessions, including preparation of rooms, seating plans and secure handling of exam papers.
• Manage exam clashes, special considerations and malpractice procedures in line with regulations.
• Support post-results services including reviews of marking, access to scripts and appeals.
• Ensure the safe receipt, storage and despatch of confidential materials.
• Lead on student communication regarding entries, timetables and results.

• Liaise with Learning Support staff to ensure appropriate provision is in place.
• Ensure students receive correct support in examinations and maintain accurate records.

• Ensure exam data integrity, consistency and compliance with GDPR principles.
• Develop examination reports using college systems
• Work with Manger/MIS/IT to develop and improve exam systems and processes.

• Maintain up-to-date knowledge of JCQ regulations and ensure College compliance.
• Contribute to and maintain required policies including:

1. Exams policies
2. Contingency plan
3. Malpractice and appeals procedures
4. Data protection and safeguarding-related exam processes

• Support inspections and audits relating to examinations and data.

• Recruit, train and deploy invigilators to ensure effective exam delivery Coordinate with:

1. Teaching staff and Heads of Department
2. Learning Support
3. IT and site teams

• Provide guidance and training to staff on exam procedures and data systems.

• Liaise with students, parents, staff and examination boards.
• Provide clear guidance on examination regulations, results and data reporting.
• Handle queries relating to exams, results and data in a timely and professional manner.

• The role includes maintaining communication between the Cambridge Admissions Office, Carmel College, and partner schools and colleges, coordinating the annual cohort across the hub, and administering the organisation of in-college events and visits to Cambridge.
• The postholder also manages key administrative and financial processes, including travel costs, reimbursements, and invoicing.

• To undertake administrative tasks appropriate to the role, including data entry, record keeping and correspondence.
• To attend meetings and complete mandatory training in accordance with the colleges meeting/training schedule
• To assist at the colleges Open Evenings / Consultation Evenings
• Each member of the College will take reasonable care for the health and safety of himself/herself and persons who may be affected by his/her omissions at work.
• To undertake any other duties as may be assigned commensurate with the grade and overall responsibility level of the post and as changing circumstances may require.

Contract and Salary Information