Job Description

• Are you confident working both independently and as part of a team?
• Have you worked in an administrative role requiring attention to detail and accuracy?
• Can you accurately prepare, sort, and reconcile examination materials and documents?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting two Examinations Assistants to join the Course Admin and Timetabling team on a 5-week fixed-term, full-time contract starting on 12 October 2026.

The Examinations Assistant will support the Course Administration and Timetabling team in the effective running of the University’s examination periods, including the preparation for examinations and reconciliation of scripts.

Key responsibilities:

• Check examination papers for format and assist with printing and quality control of examination papers.
• Prepare examination packs and coordinate the distribution of examination papers to invigilators.
• Support special examination facility arrangements.
• Sort examination scripts and accurately check candidates’ attendance.
• Other duties as directed by the Examinations Coordinator.

Ō pūmanawa - About you

You will be a motivated, confident individual who relishes working autonomously as well as contributing positively to a high performing team. The ability to safely handle examination papers and related documents and strictly follow policy is essential. You will thrive in this role with an excellent manner with students and staff, an ability to stay calm under stressful conditions, strong attention to details and time-management skills.

You will display highly competent administration skills and an ability to work methodically and keep on-task till the work is completed. Knowledge of working in a tertiary education environment would be an advantage.

Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 13 September 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Teresa Schischka (exams@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa.

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.

Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise