Job Description

ABOUT STANLEY COLLEGE

Stanley College is a leading independent provider of Higher Education and Vocational Education and Training, delivering industryaligned, careerfocused education across campuses in Perth and Adelaide. We are committed to developing jobready graduates and fostering an inclusive, supportive workplace where our people can thrive.

ABOUT THE ROLE

This is a full-time position. The successful candidate will be primarily based at our West Perth Campus, reporting to the Academic Registrar. In this role, you will coordinate and manage the end-to-end processes for examinations and graduations within Higher Education, ensuring all activities are delivered efficiently, securely, and in full compliance with institutional policies and regulatory requirements. You will work closely with academic staff and internal teams to support assessment integrity, accurate verification of student completion, and the timely conferral of awards. By overseeing examination logistics, graduation processes, and student communications, you will play a critical role in maintaining academic standards, enhancing the student experience, and supporting the College’s commitment to high-quality education outcomes.

KEY RESPONSIBILITIES:

• Coordinate the full examination lifecycle, including scheduling, logistics, delivery, and finalisation

• Develop and manage examination timetables, venues, and contingency planning
• Recruit, train, and coordinate invigilators, acting as escalation point for exam-day issues
• Manage secure handling of examination materials and maintain accurate records and reporting
• Support student communication regarding examination schedules, rules, and special arrangements
• Coordinate graduation and conferral processes, including eligibility verification and completion checks
• Oversee the preparation, accuracy, and distribution of testamurs, transcripts, and completion documents
• Support planning and delivery of graduation ceremonies, including coordination with internal and external stakeholders
• Ensure compliance with institutional policies, accreditation standards, and regulatory frameworks
• Contribute to audits, reporting, and continuous improvement of examination and graduation processes

JOB REQUIREMENTS

• Demonstrated experience in higher education administration, ideally in examinations and/or graduations
• Strong organisational skills with the ability to manage complex, compliance-driven processes and competing priorities
• High level of attention to detail, accuracy, and confidentiality
• Excellent written and verbal communication skills
• Ability to interpret and apply institutional policies and external regulatory requirements (e.g., TEQSA)
• Proven ability to collaborate effectively with academic and professional staff
• Experience using student management systems and examination/graduation workflows (desirable)
• Understanding of assessment integrity, academic governance, and award conferral processes (desirable)
• Relevant tertiary qualification or equivalent experience in higher education administration

Key Success Factors

• Ability to manage peak workloads during examination and graduation periods
• Strong commitment to compliance, accuracy, and data integrity
• Student-focused approach with a high standard of service delivery
• Sound judgement, problem-solving ability, and professionalism
• Ability to maintain confidentiality and handle sensitive information with integrity

WHAT WE CAN OFFER YOU

At Stanley College, you’ll be part of a people first organisation where your contribution genuinely

matters. We offer a welcoming, inclusive, and collaborative workplace that supports professional

growth while making a meaningful difference in students’ lives.

You’ll work alongside passionate, diverse colleagues in an environment that champions wellbeing,

flexibility where possible, and recognition for your efforts. Most importantly, you’ll have the

satisfaction of knowing your work directly contributes to delivering careerready education and

positive outcomes for students from all backgrounds.

Employee benefits

• Work in modern and centrally located campuses
• Flexible working arrangements, where operationally possible
• Employment Hero Perk Box access
• Staff discounts at CU29
• 24/7 access to a confidential Employee Assistance Program (EAP)

EQUAL OPPORTUNITY STATEMENT

At Stanley College, we recognise that our people are our greatest asset. Inclusion is good for our team, our students, and the wider community. We are committed to treating all applicants and employees fairly and equitably, regardless of gender, gender identity or expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.

We strive to provide equality of opportunity and an inclusive experience for everyone who works at Stanley College.

If this role aligns with your skills and aspirations, we'd love to hear from you. Please submit your CV and a cover letter containing your experience and suitability for this role.