Job Description

Details

Open Date 09/09/2026 Requisition Number PRN46171B Job Title Events Supervisor Working Title Events Supervisor Career Progression Track E Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Variable Work Schedule Summary

Due to the nature of this assignment, this position must remain flexible and willing to work an adjusted schedule to accommodate the needs of special events. This may include being on call as needed. Special events occur on the campus at all hours of the day, 7 days per week. Being able to adapt to the needs of scheduled events is paramount. Many events will bring an opportunity for additional compensation depending on billable circumstances.

VP Area President Department 00471 - Public Safety Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 30.00 - 45.00 Close Date 12/09/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

The Special Events Specialist assists Public Safety with planning, implementing, and overseeing all needed arrangements for various events, in multiple venues, across campus. The incumbent will interface with all necessary departments across campus, be on site for events, resolve conflicts, and support all events operations. On occasion, the Events Specialist would assist with assigning needed personnel and providing supervisory oversite. This position will assist to direct and oversee operation of the Evolv Weapon Detection system, as required, for events.

This position reports to the Events Supervisor under the Special Functions Lieutenant and will be part of the Special Events Unit for the Department of Public Safety. This position will work to help further the collaboration and partnership between the Department of Public Safety, Auxiliary Services, Stadium, Arena and Campus Event Services and other various departments on campus to enhance event safety.

Safety is a top priority for the University of Utah. The Chief Safety Officer (CSO) for the University is the Director of Public Safety and serves as chief of police services. The CSO is responsible for overseeing the University’s Department of Public Safety, which includes the following operational divisions: University Police, Campus Security, Health Security, Emergency Management, Emergency Communications, and the central administrative Office of the CSO. Safety looks and feels different to each person, and the U Department of Public Safety is committed to working with the community to foster a safe environment where all individuals feel empowered and equipped to succeed in their work, education, and other business with the university.

More at publicsafety.utah.edu.

Responsibilities

1. Assists with facilitating, forecasting, planning, policies, and procedures in the areas of customer service, staff management and budgetary goals and objectives that are consistent with University of Utah’s policies.
2. Assists with oversite and operation of the Evolv Weapon Detection system, deployed at all large special events and many other events across campus. Driving the setup, calibration, and operation of the system for events, as well as assisting with scheduling personnel to operate them, and being on site to oversee the operation. At times, the Events Specialist will be tasked with supervising event personnel and employees involved with screening.
3. Assist to develop, enhance, and execute training for staff on operation of the Evolv system, and how to troubleshoot issues that arise.
4. Assist the Event Supervisor in supervising some of the activities of security staff, subcontractors and vendors as required to successfully execute all aspects of the event related to the Evolv system, and other event duties as assigned.
5. Assists in the arrangement of logistics for all events and provides administrative support, including preparation and dissemination of informational materials and communications regarding the event. This may include but not limited to; audiovisual usage, security, supplies, transportation/parking, and guest services.
6. Coordinates and liaises with various departments on campus to schedule and arrange setup of the Evolv system. Including but not limited to: Stadium, Arena, and Campus Events Services, Auxiliary Services, Utah Athletics, Scheduling Office, Red Butte Gardens, etc.
7. In tandem with the Events Supervisor, the Events Specialist will arrange for coordination and interaction with DPS Security personnel, and contract security and vendors for staffing personnel for events and event logistics. Strong working relationship with DPS Security staff is vital to the success of this position. This position requires strong organizational skills
8. Maintains ongoing communication with guests, staff, and vendors.
9. Provides ongoing administrative support to the Special Events unit.
10. Assistance with other projects related to Special Events, including analyzing data, processes, and procedures for evaluation and adjustments.
11. Assisting with identifying best practice safety standards in the industry to implement for events.
12. Be on site for events that occur on campus to coordinate and help supervise operation of the Evolv system and screening personnel.
13. Attend multiple event planning meetings and coordinate with Special Events Unit Sergeant and other personnel for logistical needs of any event.
14. Other duties as assigned by the Events Supervisor, Special Functions Lieutenant, Special Events Sergeant, or the Special Events unit.

Minimum Qualifications

Requires a Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience) and 3 years of progressively more responsible events coordination experience. Demonstrated human relations and effective communication skills required. A related field may include but is not limited to: Business, Communications, Hotel / Hospitality Management, Sports Management and Public Relations.

Demonstrated leadership skills in planning and supervising employees and processes.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Demonstrated leadership, critical thinking, problem solving, and decision-making skills.
• Ability to oversee multiple projects/events and work assignments for a variety of staff, and subcontractors.
• Strong organization skills.

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.