Job Description

RMIT Vietnam is looking for an Events Production & Administrative Support Assistant to provide project-based support during peak event periods at Hanoi Campus, supporting major events such as Carnival, Teachers’ Day, Christmas, Staff Parties and Graduation.

This role is ideal for someone who is proactive, reliable and enjoys working in a fast-paced environment where teamwork, attention to detail and a can-do attitude can make a real difference. The successful candidate should also be willing to work flexible hours, including evenings and weekends, depending on event requirements.

This position is offered as a 6-month contract and will be engaged through a third-party provider.

Expected start date: Early August 2026

WHY JOIN RMIT VIETNAM?

At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.

Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile

WHAT WE OFFER

• Competitive remuneration VND package
• One day of paid leave per month, in addition to university holidays and public holidays
• A supportive and collaborative environment that encourages professional growth and development
• Access to state-of-the-art facilities and resources
• A vibrant and diverse campus life and more!

The Events Production & Administrative Support Assistant provides critical project-based support during peak event periods and high-demand operational seasons at Hanoi Campus. The role is activated primarily during large-scale event build-up and execution phases, where fast-paced timelines, overlapping priorities and intensive onsite coordination require additional operational capacity.

Working closely with the University Events team, the position supports event infrastructure setup, venue operations, logistics coordination and administrative processing for major institutional events such as Carnival, Teachers’ Day, Christmas and Staff Parties. The role helps the team manage high-volume workloads and time-sensitive event deliverables under demanding event conditions.

Key Accountabilities

Production and Logistics Support

• Assist in preparing event setup requirement briefs, obtaining supplier quotations, and coordinating with relevant stakeholders throughout the procurement process.
• Support basic setup, operations, and dismantling of event infrastructure, including staging elements, signage, furniture, booths, and barriers.
• Coordinate logistics arrangements, including equipment movement, asset transportation, delivery scheduling, and planning between campus and event venues under the direction of the line supervisor.
• Provide onsite operational support during event setup, rehearsals, and live execution to help ensure smooth, safe, and timely delivery.
• Assist in reviewing and tracking OHS documentation from suppliers, such as work permits, installation safety methods, contractor registration, and briefing attendance.
• Liaise with external vendors to follow up on incomplete, missing, or non-compliant safety documentation in a timely manner.
• Support safe-work observations and general compliance monitoring activities under the line supervisor’s guidance.
• Support room preparation, furniture layout setup, and access coordination in accordance with event requirements.
• Work collaboratively with Property Services and Security teams to ensure smooth on-ground operations.

Administrative and Payment Support

• Source, review, and compare quotations from three to four suppliers to identify best-value options, and prepare comparison summaries or presentation slides for management review and approval.
• Support administrative processes, including service contract or statement of work preparation, invoice collection, and payment documentation.
• Maintain accurate records and ensure timely uploads and filing of event-related documentation in Monday.com and SharePoint.
• Follow up with suppliers and internal stakeholders on outstanding documentation related to logistics and event delivery.

Other Duties

• Assist with assigned projects and tasks as required.
• Contribute to continuous improvement initiatives by sharing operational observations and feedback.
• Ensure compliance with RMIT policies, procedures, and behavioural expectations.

Key Selection Criteria

• Recent graduate or junior professional with experience supporting or coordinating events, logistics, or administrative workflows.
• Strong communication skills in both English and Vietnamese.
• Good interpersonal skills, with the ability to work effectively with suppliers, internal teams, and diverse stakeholders.
• Competent in digital tools such as Monday.com, SharePoint, MS Office, and basic design software.
• Ability to perform physical operational tasks if needed, including lifting and moving event equipment.
• Adaptable and able to work efficiently in fast-paced environments.
• Willing to work flexible hours, including evenings and weekends, as required by event requirements.

HOW TO APPLY

To be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.

Applications will be reviewed on a rolling basis, and the University reserves the right to appoint prior to the closing date.

Compliance Requirements

All academic appointments at RMIT Vietnam must meet University and local regulatory requirements, including English proficiency, background checks, and (for international candidates) eligibility for a work permit.

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 5.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

Further guidance will be provided during the recruitment process.

RMIT UNIVERSITY COMMITMENT

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

IMPORTANT NOTICE:

• Please ensure that your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.
• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
• For any questions or support, feel free to reach out to our Talent Acquisition team at nhu.tranngocquynh@rmit.edu.vn

Applications Close:

14 thg 6 2026 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us