Job Description

M&C Saatchi World Services is a full-service marketing company renowned for using commercial advertising to solve the world’s toughest challenges. World Services is a specialty branch of M&C Saatchi Group, and we provide strategic communications, behavior change, and marketing support to Public Sector clients with special emphasis on the US Federal Government and State, Local, Tribal, & Territorial leaders.

M&C Saatchi World Services US is seeking an experienced and highly organized Events Manager. This role oversees the planning, coordination, and execution of stakeholder engagements, conferences, workshops, and high-profile events, ensuring seamless operational delivery, cross-functional alignment, and exceptional audience experiences while advancing communications, outreach, and mission objectives across multiple workstreams.

ABOUT THE ROLE:

Working closely with event producers, communications teams, technical support staff, and program stakeholders, you will coordinate the operational, logistical, and technical elements required to deliver engaging and seamless virtual experiences. From webinars and leadership briefings to training sessions, stakeholder forums, and hybrid events, you will help ensure events are executed professionally, efficiently, and in alignment with organizational goals.

The ideal candidate combines strong event coordination capabilities with experience managing virtual event platforms, stakeholder communications, and production logistics. They are comfortable managing multiple concurrent events, troubleshooting issues in real time, and supporting both presenters and participants throughout the event lifecycle.

This is a hybrid role; however, the ideal candidate will live in the District of Columbia, Maryland, and Virginia (DMV) region.

Key Responsibilities

• Coordinate the planning and execution of virtual and hybrid events, including webinars, stakeholder engagements, leadership communications, training sessions, workshops, and town halls.
• Manage event logistics, timelines, schedules, registration workflows, attendee communications, and production readiness activities.
• Develop and maintain run-of-show documents, speaker briefing packets, event guides, participant materials, and production schedules.
• Coordinate presenters, moderators, panelists, stakeholders, and support teams to ensure successful event delivery.
• Manage registration systems, attendee tracking, event communications, and participant support activities.
• Conduct technical rehearsals, platform testing, presenter onboarding, and pre-event readiness reviews.
• Support the configuration and operation of virtual event platforms, including webinar tools, livestream platforms, audience engagement features, chat moderation, and recording workflows.
• Collaborate with communications, creative, and stakeholder engagement teams to ensure event branding, messaging, presentations, and supporting materials align with communications objectives.
• Monitor event execution, troubleshoot technical issues, and support presenters and participants during live events.
• Coordinate post-event activities, including attendee follow-up communications, recording distribution, reporting, and documentation management.
• Track event metrics, attendance, engagement levels, and participant feedback to support continuous improvement efforts.
• Maintain event templates, operational documentation, checklists, standard operating procedures, and event records.
• Support rapid-response and high-priority events requiring accelerated planning and coordination.

Key Attributes

• Experience coordinating virtual events, webinars, hybrid engagements, conferences, stakeholder forums, or organizational events.
• Strong understanding of virtual event platforms, livestream technologies, registration systems, and audience engagement tools.
• Experience managing event logistics, participant communications, scheduling, and production workflows.
• Experience leveraging digital event technologies, virtual engagement platforms, and AI-enabled tools to enhance event delivery and audience experiences.
• Curiosity in technology landscape and how AI is changing communications.
• Strong project management and organizational skills with the ability to manage multiple events and priorities simultaneously.
• Experience developing run-of-show documents, speaker materials, event guides, and operational documentation.
• Excellent communication and interpersonal skills with the ability to work effectively with presenters, stakeholders, leadership teams, and event participants.
• Strong technical aptitude and ability to troubleshoot webinar platforms, audiovisual systems, and virtual event technologies.
• Experience supporting rehearsals, presenter preparation, event readiness reviews, and live event execution.
• Strong attention to detail and commitment to delivering high-quality audience experiences.
• Ability to remain calm under pressure and adapt quickly in dynamic event environments.
• Experience collaborating across communications, stakeholder engagement, creative, technical, and program management teams.
• Experience supporting federal government, public affairs, or mission-driven programs is preferred. • Familiarity with accessibility requirements, captioning workflows, and inclusive virtual event practices is preferred.
• Ability to obtain and maintain a U.S. Government security clearance, as required by the position.
• Degree or relevant experience in Communications, Event Management, Marketing, Public Affairs, Hospitality, Digital Media, or a related field preferred.

Eligibility Requirements:

• U.S. Citizenship: Must be a United States Citizen (required by contract).
• Clearance Eligibility: Must be able and willing to obtain a U.S. Government Secret or Top Secret security clearance immediately upon employment.
• Background Screening: Must be willing to submit to a rigorous federal background investigation, which includes an in-depth review of personal finances, criminal history, employment history, and drug use.

The salary range provided reflects the anticipated compensation for this role across our Washington, DC and New York locations. Actual starting salary will be determined based on geographic location, relevant experience, skills, and other job-related factors.

WHY YOU'LL LOVE IT HERE

• Work on impactful programs supporting federal initiatives.
• Collaborate with high-performing cross-functional teams across communications, digital and analytics disciplines.
• Opportunity to shape strategic public engagement initiatives at enterprise scale.
• Flexible hybrid working environment.
• Exposure to complex, mission-driven stakeholder engagement challenges.
• Career development opportunities within a fast-growing global organization.

WHAT YOU GET

• We offer a competitive salary and a benefits package designed to support your health, family life, financial wellbeing, and growth.

Family & parental support
• 12 weeks’ full pay for Primary Carers and 6 weeks for Secondary Carers (after one year of service; return requirements apply for subsequent leave)
• Applies to birth, adoption, and surrogacy
• Up to 10 days’ paid fertility leave per year (5 per cycle)
• 2 days’ paid leave for new grandparents
• $2,500 annual interest-free parental loan
• $6,000 interest-free fertility treatment loan

Healthcare & wellbeing
• Choice of three medical plans (HSA at $0 cost; EPO 75% employer funded; PPO 65% employer funded)
• 70% employer-funded dental and vision coverage
• Generous paid time off, sick leave, and company holidays, including an office closure between Christmas & New Year's
• Gym membership reimbursement and/or Wellhub subscription
• 401(k) with 4% employer match • 24/7 mental health support through Self Space
• Social events, happy hours, professional development trainings, etc.
• Work from anywhere for up to 2 weeks per year (subject to approval)

Culture & development
• $300 annual cultural stimulation allowance (accrued monthly; available after 90 days)
• Weekly Thursday happy hour
• Mentorship and Buddy programs