POSITION PURPOSE

A high-performing Events Manager is a dynamic, detail-oriented professional responsible for the end-to-end delivery of curated in-person and virtual event experiences for the YPO community. These eventsprovide transformative opportunities for global leadersto learn, explore, and connect. As a sophisticated advocate, the Events Managerengages andcollaborateswith YPO membersand spouses/partners, internal stakeholders(finance, marketing,etc.),vendors, and speakers to ensure program excellence and deliver events that align with the YPO Global Events strategy.

RESPONSIBILITIES

StakeholderandMember Collaboration

• Partnerwith key stakeholders andYPO members and/or spouses/partnersto co-create innovative, high-impact events that align with member needs and organizational goals.

End-to-End Event Planning

• Lead the full lifecycle of event planning and delivery, including concept development, budgeting,logistics, execution, and evaluation, across multiple portfolios. Act as virtual event producer whenrequired

• Ensure the planning team is aligned on roles and responsibilities whilemaintaininga high-level overview of overall program/event progress.

YPO MemberSupportandEvent Ideation

• Facilitate early engagement ofYPO members and/or spouses/partnersthroughYPO-hostedworkshops,reoccurringplanningcallsandormeetings,providing guidance and tools to support successful collaboration.

Financial Collaboration, Budgetingand Contract Management

• Work closely with finance partners to build and forecast event budgets, manage VAT considerations, and ensuretimelyreconciliationpost-event (within 60 days).

• Independently manage event budgets ranging from USD 50K to3M, ensuring no overspend.Strategicallyallocatesurplus funds to enhance the member experience.

• In partnership with the contracts team, negotiate and execute agreements in alignment with YPO policies and legal guidelines.

Event Marketing Partnership

• Collaborate with Marketing and Communications teams to provide key event details and support the creation of targeted marketing plans that drive registration and engagement.

VendorandLogistics Management

• Source, negotiate, and manage vendors and services, including venues, accommodations,food and beverage, audio visual,transportation, and materials using YPO’s preferred directories and standards.

Risk ManagementandContingency Planning

• Working with our Security and Risk Compliance teams,identifyand mitigate risks, ensuring the implementation of necessary safety, security, and contingency measures for each event.

Master Event Plan

• Create andmaintainevent specificMaster Event Plans(MEPs) to guide execution and align all contributors.

Coordination,OnsiteSupport andExecution, andTeam Oversight

• Lead event discovery calls, planning meetings, and site visits. Provide full onsite or virtual event support to ensure seamless delivery.

• Lead the delivery of all event components, including onsite coordination, vendor management, and staff support.

Post-EventEvaluation

• Collect attendee feedback, lead internal debriefs, and document key learnings and best practices for futurereference

• Understand what future iterations of the program/event will require andidentifyareas toconsider forimprovement or continued success.

• Capture champion feedback andidentifyelements of program/event that they saw as valuable or impactful.

Event Close-Out

• Complete all required close-out activities andreportingwithin60dayspost-event, in line with YPO’s Standard Operating Procedures.

Compliance and Best Practices:

• Ensure all events adhere to YPO processes, procedures, and the Event Management Toolkit, including integration of learning and event guidelines where applicable.

Operational Excellence:

• Take onadditionalresponsibilities as needed to support team and organizational priorities.

• Drive continuous improvement by developing, refining, and implementing processes and best practices that ensure the effective delivery of goals and strategic initiatives.

SKILLS

EventandProject Management

• Proven ability to plan, manage, and execute complex in-person and virtual events.

• Detail-oriented and organized, with excellent timemanagement

• Strong budget management skills, includinganunderstandinginbreak-even analysis and zero-based budgeting.

• Confidentusingevent tools and platforms like Cvent, Microsoft Office, Zoom,ClickUp, and SharePoint.

CommunicationandStakeholder Engagement

• Excellent verbal and written communication, including proofreading and tailoring messages to diverse audiences.

• Strong diplomacy and relationship-building with members, C-level executives, vendors, and global teams.

• Skilled in navigating challenging conversations with empathy and clarity.

LeadershipandProblem Solving

• Takes ownership, shows initiative, and makes informed decisions under pressure.

• Comfortable leading without authority, providing support to internal teams and external champions.

• Creative and solution-focused,able to think strategically and adapt quickly.

InterpersonalandCultural Intelligence

• Emotionally intelligent, self-aware, andrespectful ofglobal customs and perspectives.

• Collaborative and resourceful, with the ability to work across time zones and cultures.

Growth Mindset

• Open to feedback and committed to ongoing learning and development.

• Brings curiosity, innovation, and a proactive mindset to every project.

EXPERIENCE/BACKGROUND

• Minimum of 5+ years of experience in event design or management, preferably in an association environment working with C-suite executives.

• At least 2+ years of virtual event experience

• Experience with Cvent, Zoom, Adaptive, Salesforce and other online platforms preferred.

• Proficient in Microsoft Office Skills/Software and database management.

• Experience with luxury or incentive event experience preferred.

EDUCATION/TRAINING/CERTIFICATION

• Bachelor’s degree or equivalent

• Preferred certification(s):

• Cvent certification

• Virtual Event certification (e.g.Digital Event Strategist)

• Event management system

• CMM (Certificate in Meeting Management)

• CMP (Certified Meeting Professional)

• PMP (Project Management Professional)

PHYSICAL REQUIREMENTS

• Ability to work flexible and/or extended hours as needed to accommodate members and team members in multiple time zones

• Ability to work for extended hoursata computer screen.

• Willingness and ability totravel,domestically and internationally, without restrictions,approximately25-40%peryear.