Job Description

• Australia’s largest organisation supporting people with eating disorders and body image concerns.
• Role based in either Melbourne or Sydney, flexible working.
• Permanent Part time 0.8 FTE, 32 hours per week.
• End to end management of Butterfly’s flagship annual event at the MCG.
• Ability to travel on occasion to Sydney, Melbourne and the Sunshine Coast.
• Great workplace culture, employee benefits and salary packaging options!

Are You Ready to Help Make a Change?

Butterfly Foundation is Australia’s national charity for eating disorders and body image issues, providing a voice for those affected and the people who care for them. Eating disorders are severe and complex mental illnesses with physical complications, and the medical, psychological, physical and social consequences can be long term and for many, life threatening.

Butterfly advocates for improved services from government, health and mental health organisations, and the eating disorder sector, raising awareness in the media and via community engagement. Butterfly runs Australia’s only national Eating Disorders Helpline, seven days a week; evidence-based clinical treatment and support programs; and delivers prevention initiatives in schools and the community to combat negative body image issues.

About the Role

The Event Manager reports to Butterfly’s Head of Fundraising and works closely with teams across Fundraising and Communications & Engagement. The primary focus of this role is the end-to-end event management of all Butterfly events but predominantly Butterfly’s flagship event, the Butterfly Trophies Lunch held annually in Melbourne. This includes leading the coordination of logistics, timelines, stakeholder engagement, and on-the-day delivery to ensure a seamless, high-quality event experience.

In addition, the role leads smaller engagement events for the Philanthropy and Gifts in Wills teams as well as events for Wandi Nerida, Butterfly’s residential treatment centre on the Sunshine Coast.

The Event Manager plays a critical role in delivering exceptional events, maintaining strong stakeholder relationships, and ensuring all event and fundraising activity is executed to a high standard.

The successful candidate will bring excellent interpersonal skills, exceptional attention to detail, and strong project management capability. This is a fast-paced, dynamic role that requires a proactive, organised, and adaptable approach, with the ability to prioritise and deliver across multiple event and fundraising initiatives.

Accountabilities and Responsibilities

Butterfly Trophies Lunch (Primary Focus Area)

• Lead end-to-end delivery of the Butterfly Trophies Lunch, ensuring an exceptional guest experience aligned to Butterfly’s brand and values
• Act as principal point of accountability for the event, aligning the Board, Event Committee and leadership team and navigating competing priorities
• Partner with the Board and Event Committee to drive sponsorship and prize outcomes, owning pipeline, asks and fulfilment
• Build and steward relationships with sponsors, prize donors and key supporters, ensuring commitments are honoured and multi-year involvement encouraged
• Oversee all event logistics — suppliers, run sheet, guest management, RSVPs, seating and prize administration — holding accountability for quality and risk
• Own the event budget and financial performance, providing reporting and forecasts to senior leadership
• Collaborate with Communications & Engagement on marketing, media and promotion to build profile and drive attendance
• Lead and inspire the event-day volunteer team, ensuring they are well briefed and confident
• Drive post-event evaluation, capturing learnings and shaping future Trophies Lunches

Engagement Event Support

• Partner with the Philanthropy Manager, Gifts in Wills Manager and Wandi Nerida’s Community Engagement Coordinator to scope and deliver a calendar of donor and supporter engagement events
• Lead end-to-end coordination of each event, including guest list, invitations, venue, catering, RSVPs, collateral and run sheet
• Tailor the look, feel and content of each event to its purpose and audience
• Manage event budgets in collaboration with the relevant lead
• Capture guest insights and follow-up actions to support stewardship and CRM records
• Deliver a consistent, high-quality supporter experience across all Butterfly engagement events

To see the FULL Accountabilities & Responsibilities and Selection Criteria, please view the Position Description

Essential

• • 5+ years’ experience in events
  • Strong organisational skills and attention to detail
  • Excellent communication skills
  • Strong interpersonal skills – including ability to build effective relationships
  • Effective problem solving skills
  • Ability to manage competing priorities
  • Ability to travel on occasion to different events.
  • Proficient IT skills including experience in using MS Office and Excel
  • Financially competent with ability to plan and manage a basic budget
  • Self-motivated and professional, with ability to achieve outcomes with a busy workload.
  • Ability to work effectively as part of a team.

To Apply

All applicants should apply through Seek with a resume and a cover letter addressing the Selection Criteria (as detailed in the Position Description).

Closing Date: Wednesday 17th June 2026, please note that if we receive a high level of applications, the vacancy may close earlier than stated. Therefore, we would encourage you to submit your application as soon as possible.

For enquiries about this position, please email hr@butterfly.org.au