Events Coordinator - Marketing Events - (260003BU)
Under the direction of the Director of Business Development, the Events Coordinator is responsible for the coordination of physician-facing events including Continuing Medical Education events, industry conferences, networking events and podcasts. In addition, the Events Coordinator will assist with corporate event logistics for TGH internal and community-facing events. At Tampa General Hospital, events are elevated to feature the organization within the hospital and community. The goal and objective of events include community, consumer and physician awareness that will generate trust in TGH in times of health and wellness or if they need to choose a hospital. This role requires extreme attention to detail while also creating a positive experience for physicians, guests, board members, media, community leaders and team members who attend these events. The coordinator conducts activities associated with the TGH sponsorship of Continuing Medical Education including coordination with the USF Health Continuing Professional Development office. Oversees event logistics including coordination and tracking, vendor management, marketing, coordination of physician materials, expenditure accounting, reporting, and post-CME follow up. Works with physicians and their staff to ensure all required documentation is completed. Develops and reconciles a detailed project plan and budget for each event. As part of TGH’s national industry conference strategy, the Events Coordinator will be responsible for researching and negotiating various levels of conference sponsorship opportunities, managing contracts, budget, and event logistics including sponsorship activations, exhibit booth logistics, branding and staffing.For corporate events, the coordinator will assist the Director of Events with coordination of on and off-site events. This includes performing a range of tasks including event coordination and tracking, vendor management and administrative tasks. The coordinator will work with various departments across TGH to execute on event needs including marketing, print materials, audio, visual, food and beverage, facilities and more. Day of event duties will be working with the Director of Events to assist with audio, visual, speaker/talent movement, run of show, venue coordination and attendee managementEssential Functions:Coordinate and execute physician‑facing events, including Continuing Medical Education (CME) programs, industry conferences, networking events, podcasts, and related activities that support Tampa General Hospital’s strategic objectives. Manage CME event logistics in coordination with accrediting partners, including documentation collection, compliance requirements, reporting, and post‑event follow‑up. Develop, manage, and reconcile detailed project plans and budgets for each assigned event, ensuring accurate expense tracking and fiscal accountability. Research, negotiate, and manage conference sponsorship opportunities, including contracts, sponsorship activations, exhibit booth logistics, branding, staffing, and vendor coordination. Coordinate all logistical aspects of events, including venue arrangements, marketing materials, audiovisual needs, print production, food and beverage, transportation, and staffing. Collaborate with physicians, physician offices, executives, internal departments, vendors, and external partners to ensure timely completion of event requirements and documentation. Support corporate and community events by assisting with on‑site and off‑site event coordination, run‑of‑show execution, speaker and talent movement, and attendee management. Provide on‑site event support to ensure a positive, professional experience for physicians, guests, board members, media, community leaders, and team members. Prepare and deliver event reports, summaries, and analyses to leadership, including participation metrics, expenditures, and post‑event outcomes. Perform related administrative and coordination duties as assigned in support of Business Development and organizational event goals.
Bachelor's Degree in Mass Communications, Hospitality, or other related field required. 3-5 years of relevant experience.Technical Knowledge, Skills, and Abilities:Demonstrated knowledge of event planning and execution across physician‑facing, corporate, CME, and community events, with an understanding of how events support brand awareness, reputation, and business development goals. Strong project management and organizational skills to develop detailed event plans, timelines, budgets, and post‑event reporting while managing multiple events simultaneously. Expertise in coordinating Continuing Medical Education (CME) activities, including working with accrediting partners (e.g., USF Health CPD), ensuring documentation compliance, and managing post‑CME follow‑up and reporting. Ability to manage vendor relationships, contracts, sponsorships, and negotiations, including conference sponsorship activations, exhibit logistics, branding, and staffing coordination. Excellent attention to detail and logistical coordination skills to oversee event marketing materials, physician communications, attendee management, expenditures, and on‑site execution. Strong communication and interpersonal skills to collaborate effectively with physicians, executives, board members, media, community leaders, vendors, and interdisciplinary hospital teams. Ability to remain calm, adaptable, and solutions‑oriented in fast‑paced, live event environments while supporting run‑of‑show execution, audiovisual coordination, speaker logistics, and guest experience.
: Tampa
TGH Main Campus
1 Tampa General Circle
Tampa 33601
Eligible for Remote Work: On Site
: Materials Management
: Florida Health Sciences Center Tampa General Hospital
: Full-time
Scheduled Days: Monday, Tuesday, Wednesday, Thursday, Friday
: Day Job
: On Site
Shift Hours: 8:00 am - 5:00 pm
: 50,065.60
: Sep 21, 2026, 5:09:10 PM
Tampa General is a private not-for-profit hospital and one of the most comprehensive medical facilities in West Central Florida serving a dozen counties with a population in excess of 4 million. As one of the largest hospitals in Florida, Tampa General is licensed for 982 beds, and with over 15,000 team members, is one of the region’s largest employers.
Consistently recognized for world-class care, Tampa General Hospital is ranked as the #1 hospital in Tampa Bay by U.S. News & World Report for 2024-25 and is nationally ranked as among the top 50 hospitals in the nation in eight specialties. Additionally, Tampa General was ranked as “high performing,” or among the top 10% of hospitals in the nation, in five more specialties along with 12 procedures and conditions.
TGH partners with the USF Health Morsani College of Medicine to pioneer breakthrough treatments, conduct game-changing clinical research and train the next generation of health care professionals. TGH is the region's only academic health system, having been affiliated with the USF Health Morsani College of Medicine since the school was created in the early 1970s.
TGH is the area’s only Level I trauma center and one of two ABA-verified Adult & Pediatric burn centers in Florida. With five medical helicopters, we are able to transport critically injured or ill patients from 23 surrounding counties to receive the advanced care they need. The hospital is home to the leading organ transplant center in the country, having performed more than 14,000 adult solid organ transplants, including the state’s first successful heart transplant in 1985. Tampa General Hospital is committed to serving all residents of West Central Florida. We provide comprehensive health services, ranging from wellness and primary care to the most complex specialty care and post-acute services.
