Job Description

Job DetailsLevel: ExperiencedJob Location: Bethany Children's Health Center - Bethany, OK 73008Position Type: Full TimeEducation Level: Bachelor's DegreeTravel Percentage: None
Bethany Children’s Health Center
Job Title:
Event Coordinator
Department:
Corporate Communications
Reports to: (Title)
Chief of Marketing + Engagement
Required Shifts
​​☒​ Weekdays
​​☐​ Weekends
​​☒​ Days
​​☐​ Nights
Supervisor:
​​☐​ Yes       ​☒​ No
Job Family:
FLSA Status:
Established Date:
Last Reviewed Date:
​​☐​ Non-Exempt (Hourly)
 01.01.2026
​​☒​ Exempt (Salary)
Mission Statement
Because we believe life is sacred, an inherent gift from a loving Creator, and that all children are of equal worth, we dedicate ourselves to maximizing the potential of every child by providing excellent pediatric medical and rehabilitative services in a compassionate environment consistent with the Christian principles on which we were founded.
Job Purpose
The Events Coordinator will support and elevate the growing number of events across Bethany Children’s Health Center by serving as the central point of coordination for planning, communication, and execution. This role ensures that events hosted by Corporate Communications, the Foundation, Community Development, and other departments are well-organized, aligned with institutional goals, and executed consistently and professionally.
The Events Coordinator will collaborate with staff across the hospital, provide creative and logistical guidance, lead communication planning, and ensure all stakeholders are aligned on timelines and responsibilities. The role enhances employee engagement, donor and community experiences, and overall event quality.
Qualifications
Education:
Bachelor’s degree in communications, marketing, hospitality, public relations, event management, or related field (required).
Experience:
Experience coordinating events or projects involving multiple stakeholders.
Experience working within communications, marketing, or hospitality teams is preferred.
Experience in healthcare, nonprofit, or community engagement (preferred).
License/Certification/Credential:
None required.
Essential Duties and Responsibilities:
Duty
Percent of Time
Event Coordinating and Planning:
Serve as the central point of coordination for events across Communications, Foundation, and Community Development.
Lead planning meetings, create timelines, assign responsibilities, and ensure all stakeholders remain aligned.
Advise teams on event feasibility, creative approaches, and resource needs.
Support major events by coordinating internal signage, run-of-show, vendor communication, and cross-departmental alignment.
Collaborate with the Hospitality team regarding room aesthetics, signage, and general environment while leaving catering, booking, and room logistics under Hospitality.
40%
Internal Department Event Support:
Stay informed about internal events led by departments such as Education, Therapy, and ARFAC.
Ensure Communications is aware of events requiring staff communications, family notifications, marketing needs, or photography.
Coordinate with Security for parking communication and signage.
Provide teams with marketing kits, templates, and creative guidance to help them promote their own events effectively.
25%
Communication, Planning and Coordination:
Work directly with the Communications writer to draft internal and external messaging related to events.
Prepare communication timelines and ensure all messaging is delivered on schedule.
Ensure alignment across Communications, Marketing, Security, IT, Operations, and Foundation teams regarding event details.
20%
Sponsorship and External Engagement Support
Support sponsorship outreach by identifying potential partners, coordinating with Communications on promotion, and working with host departments to identify contacts.
Ensure sponsor benefits and recognition needs are communicated and fulfilled.
10%
Other duties as assigned
5%
About UsOur work begins where we are all equal - at the heart.
Bethany Children’s Health Center (formerly The Children’s Center Rehabilitation Hospital) located in Bethany, Oklahoma is an innovative leader in the field of pediatric rehabilitation and 24-hour complex care. The ACHC accredited hospital offers inpatient and outpatient services for children (ages 0-21) and is the only inpatient pediatric rehabilitation facility in Oklahoma. Our CARF accredited multidisciplinary team works with patients and their families to maximize the patient’s physical and cognitive potential, and ensure the family has the training and resources needed for a smooth transition from hospital to home.
In order to maximize the potential of every child, we must maximize the potential of every employee. We are committed to providing staff with the physical, emotional, spiritual, financial and mental resources necessary to achieve their potential and meet our standards of excellence. BCHC offers competitive compensation, benefits, state-of-the-art equipment and wellness programs. Opportunities for professional growth include in-service training, leadership development, tuition reimbursement and scholarships.
**Due to the nature of our pediatric services, this organization’s positions are classified as safety-sensitive roles. Under the Oklahoma Medical Marijuana Use and Patient Protection Act (OMMA), a safety sensitive position is defined as any job that includes tasks or duties that the employer believes could affect the safety and health of the employee performing the task or others. This statute allows Bethany Children’s Health Center to refuse to hire an applicant or discharge an employee in a safety-sensitive position, who tests positive for marijuana even if the applicant or employee holds a valid Oklahoma medical marijuana license.