Job Description

We are seeking an experienced Events Contractor to own the logistics execution of our annual field event calendar. This is a contract, per-event engagement rather than a full-time role. Each event is scoped and contracted as its own statement of work, with compensation agreed on a per-event basis.

Key Responsibilities

• Serve as project manager for each assigned event, holding internal teams and external vendors to agreed deadlines and ensuring all parties deliver on schedule.
• Manage the full logistics cycle for tradeshow engagements, including the logistics brief, exhibit house and vendor coordination, show-services orders, booth logistics, shipping, and drayage.
• Produce self-produced conferences from the ground up, including venue scouting, site visits, venue negotiation and contracting, and the direct sourcing and management of food and beverage, audiovisual, and on-site vendors.
• Manage the attendee lifecycle for self-produced events, including registration platform setup, RSVP tracking, attendee communications, badge production, and check-in.
• Coordinate signage design and production, on-site branding, wayfinding, and printed collateral in line with brand standards.
• Oversee legal contract routing and review, purchase order and invoice processing, vendor payments, and per-event budget tracking.
• Develop staffing plans and coordinate travel arrangements for each event.
• Manage on-site setup, execution, and teardown, acting as on-site producer for self-produced events and coordinating speakers, audiovisual teams, and vendors throughout the day.
• Set up and coordinate lead capture, from badge scanning through to handoff to the marketing platform.
• Prepare post-event summaries, feedback reports, debriefs, and final budget reconciliations.
• Maintain accurate records of all activity in the designated project management system and communicate proactively on progress, risks, and blockers.

Qualifications

• 5+ years experience managing B2B tradeshow logistics and self-produced corporate events.
• Demonstrated experience producing owned, branded conferences from venue scouting through to on-site execution.
• Proven ability to manage multiple concurrent events independently, with minimal oversight and without the need for daily direction.
• Thorough working knowledge of exhibit houses, show services, venue contracting, and audiovisual and catering suppliers.
• Strong follow-up discipline, with a track record of holding both internal teams and external vendors to deadlines.
• Proactive and deadline-driven, with the ability to identify issues early and communicate them clearly.
• Experience with project management software. Asana is strongly preferred, although experience with comparable platforms will be considered.
• Proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
• Confidence preparing written summaries, debriefs, and reports for internal stakeholders.
• Experience with Salesforce is highly preferred for attendance tracking, record keeping, opportunity management, and reporting, although it is not a requirement.
• Willingness to adopt AI tools to improve efficiency and automation across event and tradeshow workflows.
• Availability to work flexibly across United States, European, and Asian time zones. Candidates based in Morocco are well positioned with regard to time zone, although the priority is the strongest candidate regardless of location.
• Experience within B2B SaaS or the compliance and regulatory sector is an advantage.