The SOM Alumni and Events Assistant Coordinator will provide vital support to the Alumni and Development team by assisting with a wide range of tasks related to event planning, promotion, and execution. This position is ideal for students who are organized, detail-oriented, and interested in gaining experience in event coordination, marketing, and alumni relations.
Key Responsibilities:
Event Promotions and Marketing: Assist with the promotion and marketing of aevents. Help design and maintain event photo albums. Support the attainment of door prizes and raffle items for events.
Administrative Support: Schedule appointments and meetings as needed. Follow up on event invitations (evites) through phone calls and emails. Perform price comparisons for event-related purchases. Manage correspondence related to events and alumni relations. Stuff and mail event invitations and other communications. Draft documents, presentations, and process manuals.
Office and Event Preparation: Assist with office cleanup and organization. Conduct inventory and prepare event kits. Ready necessary items for upcoming events. Liaise with various departments on behalf of the supervisor as needed. Research and Data Management: Conduct research related to events and alumni relations. Input and manage data within the department’s database.
General Office Support: Make copies, file documents, and provide general office support. Perform scanning tasks and run errands as needed. Answer and make phone calls related to alumni and event activities.
Other Duties as assigned
Positive Attitude, Willingness to Learn, Organizational Skills, Attention to Detail, Excellent Communication, Task Management, Proficiency in Office Software, Independent Worker, Interest in Activities, Flexibility
Email Letter of Interest and Resume
Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.
Reasonable Accommodation Statement:
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity by phone at 216.368.3066 or by email at equity@case.edu Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
