• Coordinate all event marketing
  • Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web.
  • Coordinator will work with both the Event Director and BDD to ensure marketing plan stays on track.
  • Coordinator will identify and build relationships with community partners for event exposure and marketing.
• Build out online event registration pages
  • Create & update event registration pages using the company system.
  • Coordinator will work directly with the Event Director on this.
  • Ensure that all new sponsorships and event speakers are updated in real time.
• Oversee program logistics: Sponsors, speakers, and honorees
  • Assist Events Director in regular communication with honorees
  • Assist in coordinating speaker logistics -- when needed
  • Complete event sponsorship schedule for all sponsors
  • Coordinate registering honorees, speakers, and sponsors for programs in a timely and accurate manner
  • Manage event collateral design with the Business Design Desk to ensure cohesive branding and onsite asset creation
• Event Execution
  • Brainstorm with Events Director on overall event execution for each event
  • Manage day-of event registration
  • Assist in all aspects of event prep -- name badges, event signage, on-site publications, event décor, sponsor material, framed material, awards, step and repeat etc.
  • Assist with event load in, set-up, and load out
• Participate in the long-term planning of events with Events Director
  • Assist in the strategic planning of Buffalo Business First's Events, including new events and improving existing events
  • Assist in the overall design and theme implementation of events
• Office work
  • Maintain shared filing of all event trackers, communications, and planning documents with Events Director
  • Produce individual event recaps to clients Gold and above level
  • Produce general recap of event for other sponsor levels
• Administrative assistance
  • Assist in proofing of event materials
  • Assist the Events Director as instructed with planning and logistics as necessary
  • Update sponsor, honoree, and speaker's trackers regularly
  • Assist in collection of materials for programs

Communication and Teamwork:

• Keep Events Director aware of workflow and status of scheduled work. Work collaboratively and cooperatively with members of all other departments.
• Share organizational tools and plans for keeping on schedule
• Like all other staff members, the Events and Marketing Coordinator is asked to participate in Business Unit-sponsored events promoting the paper.

Professional Development:

The Events and Marketing Coordinator should participate in all training offered by ACBJ and Buffalo Business First when applicable.

Other:

The Events and Marketing Coordinator should be prepared to assist with any other task requested by the Events Director.

• Candidates must have published clippings
• Able to demonstrate a proficiency for news writing
• Express and demonstrate interest in business journalism as a potential career choice
• Proficient using MS Office products (ie; Word, Excel, Outlook, etc.)
• Proficient using communication platforms (ie; Teams, Webex, Zoom, etc.)