Job Description

Agency

Aga Khan Foundation

Salary

Salary and package to attract the best candidate

Region

Australia

The requirements

We are seeking a collaborative, motivated and values driven professional with a genuine commitment to international development and solid experience delivering events that bring people together in support of a cause.

We recognise that the right candidate may not meet every criteria listed. If you are passionate about our mission and believe your experience and values are a strong fit, we encourage you to apply.

You will have:

• A bachelor's degree in a relevant discipline, or an equivalent combination of education and experience.
• At least four years of experience in event coordination, project support or a comparable role, ideally within the Australian not for profit sector.
• Experience supporting the delivery of events, including budget tracking, procurement and supplier coordination.
• Direct experience with online ticketing and event registration platforms, such as Humanitix, Eventbrite or TryBooking, including setting up ticket types, registration questions and reporting.
• Experience coordinating and stewarding volunteers
• Excellent written and verbal communication skills, with strong attention to detail and the ability to produce accurate, compelling work to deadlines.
• Strong organisational skills and the ability to manage multiple priorities, coordinate logistics and support others effectively.
• A genuine commitment to international development, gender equality and alignment with AKF's mission and values.
• Candidates must hold valid working rights in Australia; applications from those without will not be considered.

It would also be an advantage to have:

• Experience working within an international development organisation or international NGO.
• Experience supporting fundraising, sponsorship or donor stewardship activities.
• Familiarity with fundraising and donor platforms such as Funraisin or Raiser's Edge.

The work of AKF and AKDN is grounded in a set of universal ethics. AKF Australia places significant importance on values alignment. The successful candidate will demonstrate:

• Respect for human dignity, treating all people with respect and fairness, regardless of origin, faith, gender or background, and bringing this commitment to every sponsor, donor and volunteer interaction.
• Compassion and solidarity, driven by a genuine commitment to improving the lives of the world's most marginalised communities, and able to communicate this purpose authentically to Australian supporters.
• Pluralism, tolerant, open and understanding toward other peoples' cultures, values and faiths, reflecting the inclusive values of the AKDN in every interaction.
• Integrity and ethics, honest, transparent and consistent in all professional conduct, building trust with sponsors, donors, volunteers and colleagues, and maintaining confidentiality at all times.
• Collaborative drive, working openly and generously with colleagues across functions, sharing knowledge, supporting others and contributing to a culture of learning and continuous improvement.
• Initiative and adaptability, bringing curiosity and fresh thinking to challenges, comfortable navigating ambiguity and working within a small, dynamic team.
• A safeguarding commitment, upholding AKF's safeguarding standards in all interactions with staff, volunteers, partners and programme participants.

Applications must include:

• A current CV, no more than 30pages
• A cover letter, no more than 1 page, addressing your motivation to work for AKF and how your experience and values align with this role

Location: Melbourne, Victoria

Closing date 30 August

AKF Australia is committed to gender equality and the advancement of women, both through our programmes and within our own team. We actively encourage applications from women and from people of all backgrounds, cultures and experiences, including Aboriginal and Torres Strait Islander peoples. We recognise the importance of safeguarding and are committed to ensuring that all staff, partners and programme participants are kept safe from harm.

The position

About Aga Khan Foundation Australia
AKF Australia was established in 2022 as the Foundation's outreach and resource mobilisation office in Australia, building partnerships and mobilising resources in support of AKF's programmes across Africa, Central and South Asia, the Middle East and Europe. AKF Australia is at an exciting stage of growth, expanding its Melbourne team.
Aga Khan Foundation (AKF) is a leading global development organisation working to tackle the root causes of poverty and build a future where we all thrive together. Founded in 1967, AKF supports communities to carry out sustainable, locally driven initiatives that improve quality of life. With approximately 4,000 staff across 18 countries, AKF reaches millions of people every year. AKF is an agency of the Aga Khan Development Network (AKDN).

The Position
AKF Australia is seeking a well organised, collaborative and values led Events and Engagement Officer to support the planning and delivery of its growing programme of fundraising and community events, connecting supporters, sponsors and volunteers to AKF's work. The current calendar spans peer to peer fundraising events, dinners, information webinars and other corporate engagement activities.
Reporting to the Country Director, the role supports event planning and delivery, budget tracking and procurement, and volunteer coordination, alongside the sponsor and donor stewardship that underpins these events.
This is a full time, permanent position based in Melbourne, Victoria, with hybrid working arrangements available.

Key Responsibilities
Event Planning and Delivery

• Support the planning and delivery of AKF Australia's fundraising and community events.
• Coordinate event logistics from venues and catering through to online ticketing and registration platforms, such as Humanitix, signage and materials, ensuring a seamless and professional guest experience.
• Support post event wrap up, including supplier reconciliation, feedback collection and preparing summary reports.

Budget and Procurement Support

• Track event spend against agreed budgets, flagging variances promptly.
• Obtain quotes from suppliers and manage purchase orders in line with AKF Australia's financial and procurement policies.
• Process invoices and reconcile expenses in coordination with AKF Australia's finance processes.

Volunteer and Community Engagement

• Coordinate relationships with the volunteers supporting AKF Australia's events.
• Support volunteers across the events calendar, using clear guides and schedules that make it easy for people to contribute well.
• Help recognise and steward volunteers so they return for future events and campaigns.

Sponsor and Donor Stewardship Support

• Track sponsorship commitments, pledges and donations connected to events.
• Support donor and sponsor acknowledgement, tax receipting and stewardship communications, and maintain accurate records in Raiser's Edge.
• Provide general administrative support, including meeting coordination and documentation, and maintain simple project tracking tools across all workstreams