About Houston-Galveston Area Council
The Houston-Galveston Area Council is one of the largest regional planning commissions in the country with a diverse service area of 13 counties and more than 7 million people. We are the pulse of our region addressing issues that cross city limits and county lines every single day.
We make decisions that affect our transportation system, ensure the safety and well-being of our seniors, connect people to jobs, help families recover from natural disasters, preserve water quality for our children, and so much more. We work to make the region a great place to live, work, and thrive.
What will I be doing?
The Houston-Galveston Area Council (H-GAC) is seeking an organized and detail-oriented Event Coordinator to plan and manage agency meetings, workshops, and conferences for our Human Resources (HR) and Data Analytics & Research (DAR) departments. This position will ensure the successful planning and execution of events that foster collaboration and knowledge-sharing within the agency and the communities of our region.
üPlan, coordinate, and execute internal and external events, including workgroup meetings, workshops, conferences, employee events, training sessions, and other agency activities.
üManage event calendars, schedules, timelines, and logistics to ensure successful event planning and execution.
üPrepare meeting agendas, notices, correspondence, presentation materials, and meeting minutes as needed.
üDevelop event programs and agendas; coordinate speakers, exhibitors, sponsors, and other event participants.
üCollaborate with Communications staff on event promotion, outreach efforts, marketing materials, and stakeholder engagement activities.
üCoordinate venue arrangements, catering, audiovisual services, and other event-related vendors and resources.
üManage attendee registration, participant communications, and customer service support before, during, and after events.
üOversee on-site and virtual event operations, including registration, technical support, troubleshooting, and issue resolution.
üTrack event budgets, coordinate vendor payments, and assist with contract administration and post-event reporting.
üServe as a liaison between H-GAC, external stakeholders, sponsors, vendors, volunteers, and attendees, while providing administrative support and special project assistance as needed.
Do you have…
üDegree in an applicable academic discipline or related field of study
üLess than a year of experience working with local government, nonprofit programs, school, or in job-related duties
H-GAC is the region-wide voluntary association of local governments in the 13 county Gulf Coast region of Texas. Its service area is 12,500 square miles and contains more than 7 million people. H-GAC's mission is to serve as the instrument of local government cooperation, promoting the region’s orderly development and the safety and welfare of its citizens. H-GAC is the regional organization through which local governments consider issues and cooperate in solving area-wide problems.
