Job Description
Job Details
Job Location Dallas Campus - Dallas, TXPosition Type Full Time Hourly Non ExemptSalary Range $15.44 - $17.00 HourlyJob Category On Campus
This person will be the main point-of-contact for select on-campus department events and conferences, coordinating logistics and catering as the event planner and day-of coordinator. They will also assist with the FPO department needs as requested.
Supervisory Responsibilities:
Duties/Responsibilities
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Plan & coordinate non-class events
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Plan & coordinate DTS and non-DTS events on campus
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Process, schedule, and approve event service requests (ESR)
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Plan logistics & coordinate catering for large multiple-day conferences with headcounts estimating 50-200 people. Examples: World Evangelism Conference (WEC) and Evangelical Missiological Society (EMS).
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Daily billing and invoice processes
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Work with Registrar on scheduling academic events (i.e.-final exams, SF groups, etc.)
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Assist in departmental planning of large on campus events
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Assist with annual long term planning
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Assist customers with planning events, room setups, menu, reserved parking, and catering equipment needs
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Assist customers with coordinating their events with other departments on campus (i.e.- Media Production, Student Life, etc.)
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Maintain, manage and supply catering equipment and supply inventory for events
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Assist with catering and other services for on-campus DTS events
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Ensure that the campus Facilities Schedule and Summary Sheet is ready by Thursday of each week for campus distribution
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Weekly event service meetings
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Assist with the implementation of guidelines and policies for the Event Services Department
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Interface with telephone calls and walk-in customers
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Create detailed schedules for large campus events to be distributed to FPO teams
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Maintain a current Certified Food Manager permit
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Ensure staff team remains current on Food Handlers Permits
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Ensure proper food handling practices and cleanliness standards are maintained at events and in Event Services spaces on campus
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Manage the catering rooms on campus (inventory, equipment, supplies, cleanliness, etc.)
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Maintain an accurate and timely work order process for all Event Services events
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Maintain work order records for monthly and annual reports
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Serve as a back up for FPO administrative staff upon approved request
Qualifications
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Excellent verbal and written communication skills.
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Excellent interpersonal and customer service skills.
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Excellent sales and customer service skills.
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Excellent organizational skills and attention to detail.
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Excellent time management skills with a proven ability to meet deadlines.
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Strong analytical and problem-solving skills.
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Strong supervisory and leadership skills.
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Ability to prioritize tasks and to delegate them when appropriate.
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Ability to function well in a high-paced and at times stressful environment.
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Proficient with Microsoft Office Suite or related software.
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Operate golf cart safely
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Must have a valid driver’s license
Education and Experience
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High school diploma or equivalent.
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At least two years related experience required.
Physical Requirements:
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Prolonged periods of sitting at a desk, working on a computer, and physical exertion during events.
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Must be able to lift up to 25 pounds at times.
