Job Description

RESPONSIBILITIES

• Manage the Events & Group Sales lead line and respond to voicemails, plus segmented sourcing.
• Assist the Event Sales Manager with various tasks, including site tours and regular administrative duties.
• Coordinate and support all aspects of event planning and detailing, including initial inquiries, sales, logistics, and execution.
• Utilize CRM software to manage client information, track event progress, and follow up on leads as requested.
• Create and manage event proposals, contracts, and invoices using event booking software.
• Develop and maintain strong client relationships, ensuring a high level of customer satisfaction and hospitality.
• Support inbound and outbound sales up to and including email blasts, cold calls, and scheduling client meetings.
• Collaborate with internal teams, including catering, food & beverage, operations, and marketing, to ensure seamless event execution.
• Provide on-site event coordination and support, ensuring all client needs are met.
• Maintain up-to-date knowledge of food and beverage offerings to effectively recommend menu options.
• Handle multiple events simultaneously, managing time and priorities efficiently in a high-pressure environment.
• Work autonomously while also being an effective team player, contributing to the overall success of the events team.
• Ensure meticulous attention to detail and hospitality in all aspects of event planning and execution.
• Stay informed about industry trends and competitor offerings to maintain a competitive edge, plus attending local networking events.

MUST-HAVE SKILLS

• Minimum of two years of post-collegiate experience in event coordination, execution, and planning within restaurants, corporate meetings, or the entertainment industry.
• Proficiency in CRM software and Excel.
• Basic knowledge of food and beverage operations.
• Experience with high volume events is a plus.
• Familiarity with Tripleseat software is a plus.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Self-motivated with a strong work ethic.
• Exceptional attention to detail.
• Willingness to work occasional weekends as required by event schedules.