Job Description

Are you passionate about creating exceptional event experiences and bringing complex projects to life? We are looking for a highly organized, detail-oriented Event Planner to join our Conference & Event Planning team. In this role, you will support the planning and execution of client-focused events ranging from executive meetings and conferences to networking events, hospitality programs, and other high-touch client experiences.

This is an excellent opportunity for an event professional with several years of event planning experience who thrives in a fast-paced, high-volume environment and enjoys managing event logistics from concept through completion. The ideal candidate is proactive, solutions-oriented, collaborative, and capable of managing multiple projects simultaneously while delivering a best-in-class experience for internal stakeholders, clients, and event attendees.

What You'll Do

• Plan, coordinate, and execute client events, conferences, meetings, hospitality programs, and executive experiences.
• Manage event logistics including venue coordination, registration, rooming lists, transportation, food and beverage, audiovisual requirements, event materials, and attendee communications.
• Develop and maintain detailed project plans and timelines to ensure successful event delivery.
• Partner closely with internal stakeholders, business leaders, marketing teams, vendors, and external partners to align event strategies with business objectives.
• Support onsite event execution, troubleshoot issues in real time, and ensure a seamless attendee experience.
• Monitor event budgets, track expenses, and identify opportunities for cost savings and efficiency.
• Collect and analyze post-event feedback and performance metrics to drive continuous improvement.
• Ensure compliance with company policies, procedures, and event management standards.
• Contribute to process improvements that enhance team efficiency and scalability.

What We're Looking For

• Minimum of two years related work experience.
• Undergraduate degree or equivalent combination of training and experience.

Preferred Skills & Experience

• Experience planning corporate meetings, conferences, executive events, hospitality programs, or client-facing events.
• Strong project management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Exceptional organizational skills and attention to detail.
• Proven ability to thrive in a fast-paced, high-volume environment with competing priorities.
• Strong written, verbal, and interpersonal communication skills.
• Professional presence and confidence interacting with executives, clients, and business partners.
• Ability to optimize processes, improve workflows, and drive operational efficiency.
• Proven ability to build strong cross-functional partnerships and collaborate across teams.
• Self-starter who takes initiative, anticipates challenges, and proactively develops solutions.
• Positive attitude, growth mindset, and commitment to delivering exceptional event experiences.
• Ability to travel up to 30% of the time preferred.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.