Job Description
Event Planner - 0554
Application Deadline: 15 June 2026
Department: Federal Services
Employment Type: Full Time
Location: Washington, DC
Compensation: $70,000 - $85,000 / year
TeleSolv Consulting is seeking a highly organized Event Planner to support government meetings, conferences, workshops, and stakeholder engagement activities through event planning and logistical coordination services.
This position supports the federal government and may require travel to meeting and conference locations throughout the United States.
The Event Planner is responsible for coordinating and executing the logistical requirements necessary for successful government-sponsored meetings and conferences. This role requires strong organizational skills, attention to detail, and the ability to manage multiple event-related tasks while working closely with government personnel, vendors, conference facilities, and attendees.
This position supports a federal agency responsible for conducting meetings, conferences, and outreach activities involving government personnel, contractors, grantees, and stakeholders. The Event Planner contributes to mission success by ensuring events are efficiently planned, professionally coordinated, and executed according to established schedules and requirements.
Responsibilities:
- Coordinate logistical planning and support for meetings, conferences, workshops, and special events.
- Prepare meeting materials, agendas, presentations, binders, name badges, table tents, and attendee packets.
- Coordinate event registration activities and maintain attendee registration records.
- Establish and maintain event registration links that comply with applicable federal requirements.
- Coordinate conference room reservations and assist with venue selection and facility acquisition.
- Coordinate hotel accommodations, travel arrangements, and related logistics as required.
- Prepare and distribute conference materials and electronic media for attendees.
- Take meeting notes and prepare draft and final meeting minutes for Government review and distribution.
- Coordinate conference schedules, event timelines, and planning milestones.
- Monitor planning activities and provide routine updates regarding event readiness and logistics status.
- Coordinate setup and breakdown of conference materials, equipment, and event resources.
- Support audio-visual requirements by ensuring equipment is properly set up, tested, operational, and removed after events.
- Facilitate attendee communications and respond to event-related inquiries.
- Conduct post-event activities including satisfaction surveys and attendee feedback collection.
- Coordinate with conference facilities, vendors, and Government personnel to ensure successful event execution.
- Assist with identifying and resolving logistical issues, scheduling conflicts, and event-related concerns.
- Track action items, deliverables, and planning schedules to support timely completion of event requirements.
- Perform additional administrative and event support duties as assigned.
Qualifications:
- Must be a U.S. Citizen.
- Associate degree or similar credential required.
- Minimum of five (5) years of experience in event planning, meeting coordination, conference support, or related field.
- Ability to obtain and maintain any required Government suitability or background investigation.
- Experience coordinating meetings, conferences, workshops, or special events.
- Experience preparing reports, presentations, correspondence, and meeting materials.
- Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Experience preparing, editing, and finalizing documents, presentations, and briefing materials.
- Strong organizational, multitasking, and time management skills.
- Ability to manage multiple projects and deadlines simultaneously.
- Strong written and verbal communication skills.
- Experience coordinating teleconferences, meetings, and stakeholder engagements.
- Ability to work independently and collaboratively in a team environment.
- Strong customer service and stakeholder support skills.
- High attention to detail and commitment to quality.
- Ability to manage time and events effectively.
Job Benefits
Join the TeleSolv Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan.
