Job Description

• Lead end-to-end event delivery from initial planning through execution, and post-event wrap-up, ensuring every aspect aligns with timeline, scope and budget.
• Collaborate closely with clients, developing strong working relationships to fully understand expectations and deliver tailored, high-quality events.
• Manage project timelines and critical paths, ensuring milestones are met and stakeholders remain aligned.
• Lead and motivate the event operations team, fostering collaboration and excellence in execution.  
• Manage logistics of event planning, including venue selection, catering, social events, transportation, staffing, audiovisual and technology, signage and on-site coordination.
• Negotiate and manage vendor contracts, securing competitive pricing and quality delivery.
• Coordinate the exhibition, including communication with sponsors and exhibitors, floorplans and production schedules.
• Plan and oversee branding, signage, staging and venue layouts.
• Manage event communications including responses to general inquiries and registration support.
• On-site event management and operations, managing staff and vendors to ensure smooth operations and excellent delivery.
• Post-event evaluation, including debriefs, reporting and collection of stakeholder feedback to drive continuous improvement.
• Coordinate effectively with internal departments, external suppliers and event participants, ensuring streamlined communication and collaboration.
• Prioritize and organize tasks to meet multiple deadlines within a dynamic environment  
• Oversee event budgets and financial management, including forecasting, tracking expenses, and post-event reconciliation.
• Ensure events are delivered with high quality and level of service in line with company standards. 
• Proactively identify, address and resolve issues, offering solutions to ensure successful outcomes.

• Highly organized, detail-oriented, and proactive in planning and execution
• Strong time management skills; able to manage 4-5 projects simultaneously and meet tight deadlines.
• Flexible to work evenings, weekends, and travel as needed
• Travel abroad 5-7 times per year, lasting a few days to a week
• Excellent interpersonal and communication skills, able to collaborate effectively with clients, vendors and internal teams.
• Self-motivated, independent and a strong team player
• Adaptable, solution-oriented, with a positive, professional attitude.
• Creative problem-solver with a strong service orientation.
• Tech-savvy and comfortable with digital tools and event management systems.

• Bachelor’s degree – advantage; 
• Minimum 2-3 years' professional experience in event management; with a strong track record of successfully executing a variety of events.
• Certification in event planning or project management (e.g., CMP, PMP) - advantage.
• Previous experience in budget management
• English – fluent – professional/mother tongue level, verbal and written; 
• Excellent computer skills, including Microsoft Office (Word, Excel, PowerPoint), Outlook, etc.