Job Description

Position Overview:

As the Event Manager, you will be responsible for planning, organizing, and executing a wide range of events, including conferences, corporate meetings, charity fundraisers, and social events. You will be responsible for event logistics, partnering with vendors, coordinating internal teams, and ensuring the event runs smoothly.

Responsibilities:
• Assists in planning and executing events from concepts to completion, including setting goals, timelines, and budgets
• Helps execute event concepts, themes, and schedules based on foundation needs
• Coordinate even logistics such as vendor selection, catering, audio/visual setup, transportation, and accommodations
• Coordinating and acting as liaison with vendors, suppliers, and contractors to ensure all services are delivered on time and to foundation specifications
• Sourcing and contacting venues, caterers, entertainment, and other necessary event services
• Distributing collateral materials to event attendees and participants
• Serving as the primary point of contact on-site during events, overseeing set-up, execution, and breakdown in partnership with the Pillar Lead
• Handling any challenges that may arise promptly and effectively
• Manages the solicitation and coordination of volunteers from internal and external stakeholders
• Managing event registration in partnership with Pillar Lead to ensure a smooth attendee experience
• Analyzing event success and ROI, providing reports and recommendations for future events
• Ensuring thank you notes and follow-up communications are sent to participants, sponsors, and partners
• Strong project management skills, including the ability to prioritize tasks, meet deadlines, and adapt to changing circumstances.
• Excellent communication and interpersonal skills with the ability to build relationships and collaborate effectively with diverse stakeholders.
• Perform other duties as assigned by leadership
Schedule:
• Office: Weekdays, Tuesday–Friday, 8:30 am – 5:00 pm.
• Saturdays Mandatory June - September
• Evenings and weekends as needed for events.
Compensation:
• $60,000 - $65,000
Environment:
• Office temperature: 65*F - 75*F
• Varying outdoor temperatures during event season
Experience:
• Preferred: Bachelor's degree in Event Management, Hospitality, Marketing, or a related field preferred.
• Preferred: Two (2) – four (4) years of experience in event planning and management, with outdoor venue experience
• Proficiency in event management software and tools, such as event registration platforms, project management systems, Microsoft Suite – Excel proficiency, and CRM database.
• Preferred: Proficiency in English (written and verbal) to effectively communicate with associates and leadership
Skills:
• Physical abilities: Ability to stand, walk, and sit throughout your day; Walking on a variety of flooring such as carpet, concrete, tile, etc.;
• Strong communication Skills: Ability to communicate clearly and effectively with peers and leaders daily
• Organizational Skills: Ability to prioritize and meet deadlines; project management
• Working in a team-based environment: Working independently and as a team player to ensure outstanding customer service
• Quality: Maintain integrity and high standards from all perspectives