Event Executive (6 Month Fixed Term Contract)
Location: Hybrid (1 day per week in-office)
Salary: £27,000
Type: Full-Time, Fixed Term Contract (6 months)
Department: Event Delivery / Customer Delivery
Reporting to: Event Manager / Senior Event Manager
We’re looking for a bright, organised and enthusiastic Event Executive with a strong “can-do” attitude to join our Event Delivery team.
In this role, you’ll take ownership of the end-to-end delivery of international, in-person conferences across Europe, the US and Asia—typically managing up to 1–2 events per month
From planning logistics to delivering exceptional on-site experiences, you’ll play a key role in ensuring every event runs seamlessly and provides a memorable experience for our attendees.
Manage communications across the full event lifecycle with delegates, speakers and sponsors
Coordinate all event logistics, including close liaison with conference venues (costs, setup, catering, Wi-Fi, etc.)
Arrange international travel and accommodation for internal staff
Represent the company on-site at events (international travel required)
Create, manage and proof event documentation and materials
Develop detailed event running orders and schedules
Source, negotiate and manage external suppliers (e.g. AV, technology, signage, hostesses)
Monitor and manage event budgets
Support the delivery of event mobile apps for larger conferences
Collaborate with internal campaign/project teams to deliver on event objectives
Provide support to the wider team as needed
Excellent communication and interpersonal skills
Strong organisational skills with the ability to prioritise and manage multiple deadlines
A proactive, solutions-focused mindset
Ability to work effectively both independently and as part of a team
Comfortable working under pressure with high workloads
Strong attention to detail
A customer-first mindset, able to engage with stakeholders at all levels of seniority
Positive, flexible and enthusiastic approach
A genuine passion for event management
Degree (or equivalent), ideally in Event Management or a related field
Previous experience within event coordination or event management preferred
Experience with event technology/software is advantageous
This role requires international travel, including to the USA so you must be eligible to travel
You must have the right to work in the UK as we cannot provide sponsorship for this role
You’ll be part of a collaborative and growing team where you’ll gain exposure to international events, develop your skills, and play a key role in delivering high-quality experiences that make a real impact.
Hanson Wade Group specializes in identifying the niche information needs for rapidly innovating fields. We believe that super-relevant content and connections, built specifically for your field, facilitates better decision-making, improves outcomes and accelerates business performance.
We create niche, best-in-class information products to transform decision-making. We bring expert communities together to meaningfully network and provide the most comprehensive, tailored, and valuable content in your field.
