Job Description

Event Coordinator II

The Event Coordinator II is responsible for planning and coordinating meetings, events, and gatherings for a campus department or office. This role manages logistics from start to finish, including scheduling, venue reservations, vendor coordination, budgeting, and post-event follow-up. Events may range from small internal meetings to large public-facing events held both on and off campus.

Key Responsibilities

• Meet with event sponsors or clients to understand event goals and requirements
• Coordinate event schedules, timelines, and logistics
• Reserve facilities and event spaces
• Arrange catering, room setup, parking, security, and travel accommodations as needed
• Create promotional and marketing materials for events
• Track event budgets, expenses, and reporting
• Conduct post-event follow-up to ensure satisfaction and identify improvements
• Support revenue-generating opportunities and customer outreach when applicable
• Perform additional duties as assigned

Required Qualifications

• Associate's Degree or two years of college course work
• 4–5 years of event coordination or related experience

Preferred Qualifications

• Associate degree, technical diploma, or some college coursework

Knowledge, Skills & Abilities

• Strong event planning and coordination skills
• Excellent customer service and communication abilities
• Strong organizational and scheduling skills
• Ability to manage multiple projects and deadlines
• Proficiency with business software and computer applications
• Ability to work with vendors, clients, and internal teams effectively