Job Description

Essential Functions and Responsibilities

The Event Coordinator supports the planning and execution of Sirva’s corporate events, tradeshows, conferences and other marketing experiences. Based in our Fort Wayne office, this role will have primary responsibility for coordinating local and regional tradeshows while providing logistical and administrative support for larger national events and conferences.

% of time

30%

Event & Tradeshow Coordination

• Coordinate planning and execution for local and regional tradeshows and conferences
• Manage event timelines, checklists, deadlines and logistical requirements
• Coordinate booth requirements, signage, collateral, promotional items and materials
• Support larger conferences, events, meetings and strategic events as needed
• Communicate with event organizers and internal stakeholders to confirm requirements and ensure deadlines are met
• Provide onsite as required, including setup, registration, booth support and teardown

20%

Registration & Attendee Management

• Build, update and manage event registration sites and attendee communications
• Monitor registration activity and provide regular attendance updates.
• Coordinate name badges, attendee lists, signage, table tents and other event materials
• Support hotel room blocks and attendee logistics

15%

Shipping & Event Logistics

• Coordinate outbound and return shipping of event materials
• Prepare shipping documentation and monitor shipments to ensure timely delivery

15%

Inventory Management

• Maintain inventory of tradeshow displays, signage, promotional items, collateral and other event materials
• Track inventory levels and coordinate replenishment or replacement of materials
• Ensure returned event materials are properly accounted for, organized and stored
• Conduct periodic inventory reviews and maintain accurate inventory records

10%

General Event & Partnership Support

• Maintain event calendars, planning documents, vendor information and other event records
• Assist with sourcing venues, vendors, promotional items and event services
• Support sponsorship and partnership deliverables, including tracking deadlines, benefits and required materials
• Participate in post-event reviews and help document results, learnings and recommendations
• Identify opportunities to improve event processes, organization and efficiency

10%

Event Administration

• Collect, track and process departmental invoices and purchase documentation
• Coordinate with vendors and internal Finance teams to resolve invoice or payment questions
• Assist with purchase orders, deposits, contracts and other documentation as needed
• Help maintain accurate budget trackers and identify discrepancies

Qualifications and preferred skills (Qualifications, Skills, Education or Certification Requirements, etc.)

• Associates or Bachelor’s degree in marketing, communications, hospitality, event management, business or a related field preferred
• Experience in event coordination, marketing, hospitality, project coordination or a related area preferred; relevant internship experience will be considered
• Proficiency with Microsoft Office, including Outlook, Excel, PowerPoint and Teams.
• Experience with event registration platforms such as Cvent is a plus
• Willingness to travel periodically to support events
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple projects, deadlines and priorities simultaneously
• Strong written and verbal communication skills
• Comfortable working independently while collaborating with multiple teams and stakeholders
• Ability to assist with event setup and movement of event materials as required

At Sirva, we are committed to fair and transparent compensation practices. In accordance with applicable state and federal laws, we provide the following salary information for this position:

Position Title: Event Coordinator

Salary Range: $50-60K USD

Benefits: Comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Employer HSA Match, Life & Disability Insurance, Paid Time Off, Volunteer Time Off, ID Theft Protection Plan and more. Benefits are based on employment status and may not be available for temporary or non full-time employees

Salary ranges may vary based on location, market conditions, and other factors such as experience and qualifications. The final compensation will be determined during the hiring process based on these considerations.

For positions available outside the United States, salaries will take into account local currency and market conditions, which may differ from the USD salary range. If you have any questions about salary or benefits, we encourage you to ask during the hiring process.

Artificial Intelligence Usage: Artificial intelligence tools may be used to assist with administrative tasks such as notetaking and advanced candidate searches during the recruitment process. All screening, assessment, and hiring decisions are made by human recruiters and hiring managers.

Vacancy Status: This posting reflects an existing vacancy within our organization.

Sirva Worldwide, Inc. provides HR and mobility professionals with the resources, guidance, and support they need to achieve the best possible relocation for talent, and for the companies that move them. As a leading global relocation management and moving services company, we bring together personalized program solutions, expansive global reach, innovative technology, and an unmatched supply chain to transform businesses of any size and empower talent moving to their next opportunity. From corporate relocation and household goods to home sale and commercial moving and storage, our portfolio of brands (including Sirva, Allied, northAmerican, Global Van Lines, Alliance, and Sirva Mortgage) provide everything needed to move talent and deliver experience.

Sirva is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. Sirva also prohibits harassment of applicants and employees based on any of these protected categories.

It is also Sirva's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. The Federal EEO Law Poster may be found at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.

If you need a reasonable accommodation because of a disability of any part of the employment process, please send an email to Human Resources at HRSirva@Sirva.com and let us know the nature of your request and your contact information.