Job Description

Posting number: 01870

Department: Parks & Recreation

Job classification: Event Coordinator

Posting type: External

Categories: Administrative Assistant, Parks and Recreation

Summary

This position is typically responsible for all facilities rentals throughout the County as well coordinating classes and volunteers. These duties are performed near large areas of water that are inhabited by reptiles or other wildlife in controlled and/or natural environments. Must be able to deal courteously and effectively with fellow employees and citizens.

ESSENTIAL JOB FUNCTIONS:

• Responsible for coordinating and maintaining all facility rental schedules, including fees, contracts and payments.
• Works closely with schools and tour groups to coordinate and schedule events.
• Responsible for coordinating volunteers, including maintaining schedules.
• Greet visitors and guests, receiving and accounting for admission fees and revenues and completing reporting paperwork at the end of each day.
• Answer phone calls and provide callers with information or directing them to the appropriate contact.
• Assists in planning and staging all festivals and events held at all facilities.
• Performs other duties as assigned.

Examples of duties

• High School diploma or equivalent;
• Four (4) years of related administrative and scheduling experience;
• Must have and maintain a valid driver’s license for South Carolina with safe driving record;

Special Requirements:

• Data Entry/Basic Skills score of 77 is required for this position;
• Word score of 55 and an Excel score of 50 required for this position;
• Travel is primarily local during daily business; however some out-of-the-area and overnight travel may be expected;
• Departmental testing may be administered during interview;
• A criminal background check will be completed on selected applicant if a current one (less than 3 years old) is not on file;

Knowledge, Skills and Abilities:

• Ability to read and write.
• Skill in using computers including Word, Excel and PowerPoint.
• Ability to follow oral and written instructions.
• Skill in clerical tasks including filing, customer service, math, data entry and correct grammar usage.
• Ability to accept payments.
• Ability to manage inventory and property.
• Skill in using small office equipment and computers.
• Considerable knowledge of tourism industry practices, and procedures.
• Demonstrated ability to work effectively with minimal supervision.
• Demonstrated ability to direct and supervise staff and volunteers.

Qualifications

This position requires the employee to sit and use hands to handle, feel, finger, grasp or operate objects, tools or controls; reach with hands and arms; use mental acuity and repetitive motion; and walk, talk and hear. The employee must occasionally lift and/or move up to forty (40) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Supplemental information

The work is regularly performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities and needs. Thirty-seven and one half (37.5) hours per week. Normal operating hours are Monday through Friday 9:00am until 5:00pm with the ability to work flexible hours when necessary. Weekend and holiday work will be required. Scheduled hours/days, job location, duties and any other information contained herein is subject to change. May be required to work extra hours and to perform extra or different duties during emergency situations.