Job Description

What You’ll Do

40% Event & Meeting Support

• Support logistics for internal employee events (team gatherings, town halls, appreciation events, holiday celebrations, cultural observances).

• Prepare requested supplies and ensure event spaces are welcoming, functional and complete.

• Assist with chair set up and furniture rearrangement in coordination with Facilities Team.

• Act as onsite support during smaller internal events to ensure event needs are met.

• Work with the Events & Experiences team to capture event needs and provide support where needed.

35% Vendor & Catering Support

• Assist with catering orders, décor requests, and vendor coordination.

• Receive and track deliveries and ensure orders are accurate and on time.

• Catering set-ups within conference room and event spaces for client meetings.

• Support vendor set-up and clean-up under direction from the Manager of Events & Experiences.

15% Event Resources & Inventory Assistance

• Help maintain event supplies (decor, signage, branded materials, service ware).

• Order and restock catering pantry, snacks, and beverages.

• Keep event storage spaces organized and ready for upcoming events.

10% Calendar Management and Coordination

• Responsible for publishing events to and maintaining internal events calendars

• Managing approvals of room requests for larger event spaces.

10% Onsite Support for Large Internal Events

• Assist with day-of-event logistics including vendor check-in and attendee support.

• Provide hands-on help with employee engagement events.

Other tasks as needed – including administrative support for the Events & Experiences team, contributing creative ideas and helping with event communications, and assisting with employee engagement initiatives.

What You’ve Done

• 1–3 years related experience (event support, hospitality, office coordination, or administrative support preferred).

• Strong organizational skills with interest in learning calendar and room scheduling systems.

• Ability to juggle multiple tasks in a fast-paced environment.

• Detail-oriented, flexible, and eager to learn.

• Good communication and collaboration skills.

• Friendly, team-oriented, and comfortable working across teams.

• Interest in internal event coordination or employee engagement is a plus.

• Must be comfortable using a computer and basic Microsoft Office tools

• Ability to work some flexible hours depending on event schedule an needs

• Ability to stand for a prolonged period during events

Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Salary Range

$50,000.00 - $60,000.00

A successful applicant’s actual base salary may vary based on factors such as individual’s skill sets, experience, training, education, licensure/certifications, and qualifications for the role. As an organization, we take an aptitude and competency-based hiring approach.We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.