Job Description

Event Coordinator

Baton Rouge Community College (BRCC)

Creating Memorable Experiences, Connecting Communities, Driving Event Excellence

The Event Coordinator at Baton Rouge Community College (BRCC) is responsible for planning, coordinating, and executing a wide range of events that support BRCC’s mission and enhance its presence within the community. This role provides comprehensive support for both internal BRCC events and external client bookings, ensuring all aspects—from concept development to on-site logistics—are handled professionally and align with BRCC’s standards. Reporting to the Director of Venue and Events Services, the Event Coordinator ensures events are impactful, brand-aligned, and seamlessly executed.

Key Responsibilities

Event Planning and Brand Alignment

• Plan and manage all event aspects, including concept development, invitation design, and guest list creation, working closely with Marketing to ensure materials and messaging align with BRCC’s brand and event objectives.
• Coordinate with internal stakeholders and external clients to define event goals, audiences, and logistical requirements, tailoring each event to meet strategic objectives and enhance BRCC’s visibility.

Comprehensive Event Logistics

• Oversee logistics for both internal and external events, coordinating elements such as venue setup, catering, decor, AV needs, and security.
• Prepare and manage event schedules, including run-of-show timelines, ensuring smooth coordination and execution across all event phases.
• Act as the primary contact for Facilities, IT, Public Safety, and other support teams to confirm event readiness and maintain high service standards.

Client and Stakeholder Communication

• Serve as the main liaison for internal and external clients, managing communications from initial inquiry through post-event follow-up to ensure clarity, alignment, and client satisfaction.
• Conduct pre-event planning meetings and walkthroughs with clients and support teams to finalize event details and address last-minute adjustments as needed.

Budget and Vendor Management

• Develop and oversee event budgets, tracking expenses to ensure cost-effective planning and adherence to financial guidelines.
• Manage vendor relationships, negotiating contracts for services such as catering, decor, and AV to ensure high-quality service and value.

On-Site Event Management and Execution

• Provide on-the-ground support during events, directing staff and addressing any real-time needs or adjustments to deliver a seamless event experience.
• Ensure all event elements, from decor to AV, meet BRCC’s quality standards and enhance the attendee experience.

Post-Event Evaluation and Reporting

• Conduct post-event evaluations, prepare reports on event outcomes, including attendance, client satisfaction, and budget analysis, providing insights to enhance BRCC’s event strategy.

Minimum Qualifications

Education

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field.

Experience

• Minimum 2-3 years of experience in event planning and coordination.

Knowledge, Skills, & Abilities

• Strong organizational skills and project management experience, with attention to detail and the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills, with a focus on client service and relationship building.
• Proficiency in project management software and Microsoft Office Suite.

Preferred Knowledge, Skills, & Abilities

• Familiarity with event coordination in higher education, nonprofit, or corporate settings.
• Flexibility to work evenings and weekends as needed for event coverage.

Benefits: As a member of the Louisiana Community and Technical College System, BRCC has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort, and length of employment.

Why Join BRCC?

Baton Rouge Community College offers a collaborative work environment, a commitment to employee development, and the opportunity to support the mission of student success through strong institutional operations.

Passing pre-employment criminal background screen is required as a condition of employment.